Accounting Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounting Clerk to support day-to-day financial and administrative tasks for a team in Palo Alto, California. This Long-term Contract position offers a flexible part-time schedule of approximately 8 to 10 hours per week, with the possibility of additional hours based on business needs. The ideal candidate will be comfortable working with invoices, financial records, and reporting tools while maintaining accuracy and organization in a fast-paced office environment.

Responsibilities:
• Enter accounts payable transactions accurately and ensure vendor invoices are recorded in a timely manner.
• Process invoices in QuickBooks and maintain up-to-date financial records for routine accounting activity.
• Organize and file accounting documents so records remain accessible, complete, and compliant.
• Review lengthy credit card statements, reconcile charges, and help identify discrepancies when needed.
• Prepare and generate financial or transaction reports to support office and accounting operations.
• Coordinate outgoing check mailings and confirm payments are distributed properly and on schedule.
• Provide additional administrative and accounting support to other team members as workload demands increase.• Experience supporting accounts payable and accounts receivable processes in an office environment.
• Proficiency using QuickBooks for invoice entry, transaction tracking, and basic reporting.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to manage invoice processing tasks efficiently and maintain organized financial records.
• Comfortable handling routine clerical duties such as filing, reporting, and payment documentation.
• Effective time management skills and the ability to work independently in a part-time role.
• Strong written and verbal communication skills for coordinating with internal staff and vendors.