Administrative Assistant III

Posting Information

Posting Number2026730

Posting/Functional TitleAdministrative Assistant III

University Pay Plan TitleAdministrative Assistant III

LocationSan Marcos

DepartmentOffice of Educator Preparation

Recruitment TypeUniversity-Wide Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,646 - $4,179.82

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Knowledge of university/academic policies and procedures.

• Advanced working knowledge of Microsoft Office, spreadsheets, databases, and other desktop software.

• Experience prioritizing workload and completing assignments with tight deadlines.

• Experience with budget and PCRs, including using software such as SAP ( GUI , Marketplace, Concur) or similar.

• Experience working with university GATO website management, including CALICO .

• Knowledge of Student information systems such as Ellucian Banner 9, Degree works, Navigate, SL&L or similar.

• Ability to work as a team member and interact appropriately with others.

• Must be a current Texas State Employee

Preferred Qualifications

• Bachelor’s degree or equivalent combination of education and experience level.

• Previous university experience

Job Description

The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors within their specific departments.

Job Duties

• Manage hiring and processing PCRs and stipend requests.

• Monitor and process time management for the department’s staff.

• Monitor transactions within the operating budget and maintain precise ledgers.

• Review and process purchase orders and invoices.

• Coordinate travel arrangements, applications, and reimbursements for all staff.

• Serve as support to the front office to greet, screen, and route customers

• Assist with the department’s general email.

• Use independent judgment to effectively prioritize workload while working in a team-oriented, customer service-based environment.

• Coordinate and oversee the supervisor’s calendar and schedule.

• Organize, prioritize, direct, and explain office work assignments to office staff and student workers.

• Provide training for admin II and student workers.

• Manage the office facilities and supplies.

• Assist in the preparation of various activities and events.

• Support Admin Asst II with student registration.

• Ensure compliance with state educator preparation requirements within the workflow of the department’s staff.

• Maintain compliant log and organize student appeals for review.

• Collaborate to provide insight on process improvements and successful outcomes.

• Responsible for updating content and managing GATO for the department website.

Additional Information to Applicants

Job Open Date08/12/2026

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation ( verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.

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