Procurement Specialist

Location: Charlotte, NC - On-site (Office/Cubicle Setting), with potential for Hybrid Work

Educational Qualification: Not specified

Position Type: Contract (Monday–Friday, 8 hours/day, 40 hours/week; must be available to start within 2 weeks)

Must Have Skills:

- Basic understanding of procurement and purchasing processes.

- Knowledge of procurement lifecycle activities, including sourcing, bidding, and contract administration.

- Familiarity with RFQs, RFPs, and vendor solicitation processes.

- Ability to maintain accurate procurement records and contract documentation.

- Strong organizational skills and attention to detail.

- Good written and verbal communication skills.

- Ability to coordinate with internal stakeholders and external vendors.

- Basic understanding of procurement policies, compliance requirements, and purchasing procedures.

- Ability to manage multiple tasks and meet deadlines.

Desired Skills:

- Exposure to public-sector or government procurement processes.

- Familiarity with supplier research, vendor evaluation, and vendor relationship management.

- Basic knowledge of contract review, negotiation support, and contract execution.

- Understanding of procurement regulations and audit documentation requirements.

- Experience identifying cost-saving opportunities and improving purchasing workflows.

- Strong analytical, problem-solving, and customer service skills.

- Familiarity with procurement systems and purchasing best practices.

Job Responsibilities:

- Assist in coordinating procurement activities from initial request intake through contract execution.

- Support sourcing, competitive bidding, purchasing, and contract administration processes.

- Collaborate with internal departments to clarify purchasing requirements, specifications, budgets, and timelines.

- Research potential suppliers, evaluate vendor qualifications, and support vendor selection.

- Prepare and manage RFQs, RFPs, and other procurement solicitation documents.

- Review vendor proposals, analyze responses, and assist in preparing procurement recommendations.

- Support contract negotiations by gathering relevant information and preparing required documentation.

- Maintain accurate procurement records, contract files, and supporting documentation.

- Monitor vendor performance, address procurement-related issues, and escalate concerns when necessary.

- Ensure purchasing activities comply with organizational policies, legal requirements, and applicable regulations.

- Identify opportunities to improve procurement efficiency, streamline workflows, and reduce purchasing costs.

- Provide guidance and support to internal stakeholders regarding procurement procedures and best practices.

- Ensure procurement activities are completed accurately, efficiently, and within established deadlines.