General Affairs

Job Description

Job Description

General Affairs Member

Posting will remain active until 6/19/2026 - Looking to hire Immediately 

Position Summary

The General Affairs Member provides administrative and operational support to ensure the efficient functioning of company operations across multiple customer and company-managed locations. This position serves as a key liaison between internal departments, vendors, customers, and service providers while supporting purchasing activities, reporting requirements, facility needs, communication efforts, and general business operations.

Essential Duties and Responsibilities

Administrative & Operational Support

• Provide administrative support to Operations, Human Resources, Accounting, and Management teams.
• Prepare, maintain, and distribute reports, spreadsheets, presentations, and business correspondence.
• Coordinate and support special projects, audits, customer requests, and operational initiatives.
• Maintain organized records, files, contracts, and company documentation.

Vendor & Supplier Management

• Serve as a primary point of contact for vendors, suppliers, and service providers.
• Coordinate vendor services, maintenance requests, equipment repairs, and facility-related activities.
• Obtain vendor quotations and assist with cost comparisons and purchasing decisions.
• Monitor vendor performance and ensure services are completed in accordance with company expectations.
• Maintain vendor records, contracts, and service agreements.

Purchasing & Purchase Order Administration

• Create, process, and track purchase requisitions and purchase orders.
• Coordinate the procurement of office supplies, operational materials, uniforms, safety equipment, and facility-related items.
• Verify receipt of goods and services and coordinate invoice reconciliation with Accounting.
• Monitor spending and assist with budget tracking and cost-control initiatives.

Communication & Coordination

• Support internal communications between departments, management teams, and site locations.
• Coordinate meetings, training sessions, customer visits, and company events.
• Assist in preparing company announcements, notices, and operational communications.
• Maintain professional communication with customers, vendors, and business partners.

Reporting & Data Management

• Compile, analyze, and distribute operational, purchasing, staffing, and administrative reports.
• Maintain databases and tracking logs for vendors, contracts, assets, purchase orders, and company resources.
• Assist management with data collection and reporting to support business decisions.
• Ensure accuracy and timely completion of assigned reports and documentation.

Facility & Asset Coordination

• Support facility management activities, including office maintenance, security coordination, and equipment management.
• Coordinate company assets, office equipment, and administrative resources.
• Assist with employee workspaces, office moves, and facility improvement projects.

Compliance & General Support

• Support company compliance initiatives and maintain required records.
• Assist with onboarding logistics, company identification badges, uniforms, and employee support services.
• Ensure company policies and procedures are followed in administrative processes.
• Perform additional duties and special projects as assigned.

Qualifications

Education

• Associate degree in Business Administration, Logistics, Supply Chain, or a related field preferred.
• Equivalent work experience may be considered.

Experience

• 2-5 years of administrative, purchasing, logistics, operations support, or general affairs experience preferred.
• Experience in a logistics, warehousing, manufacturing, or third-party logistics (3PL) environment is highly preferred.

Knowledge, Skills, and Abilities

• Strong organizational and project coordination skills.
• Experience managing purchase orders, vendor relationships, and administrative processes.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Ability to prepare and analyze reports with a high degree of accuracy.
• Excellent verbal and written communication skills.
• Strong problem-solving and customer service abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.

Work Environment

This position operates primarily in an office environment with frequent interaction among operational sites, customers, vendors, and internal departments. Occasional travel between company locations may be required.