Payroll Partner

Payroll Partner

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we're pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

Reporting to the Payroll and Benefits Manager within our US Human Resources Shared Services team, the Payroll Partner plays a pivotal role in advancing our payroll operations by overseeing day to day payroll activities for both the United States and Canada. This position ensures that all employees are paid accurately and on time, while maintaining full compliance with payroll related regulations. The ideal candidate is detail oriented, highly analytical, and deeply knowledgeable in payroll processes, systems, and compliance requirements.

This is a role based in Richmond, VA or Houston, TX.

As a part of the team, you will:

• Oversee and manage all recurring payroll activities for the US and Canada, ensuring seamless execution across multiple payroll companies and configurations.
• Ensure timely and accurate payroll processing for approximately 2,000 employees, maintaining precision and consistency across diverse pay groups and systems.
• Verify and reconcile payroll data, including timekeeping records, tax withholdings, and benefit deductions, ensuring accuracy and completeness prior to each payroll cycle.
• Prepare, review, and submit all required payroll reports and filings, including tax submissions, audits, and year-end reporting, ensuring full compliance and transparency.
• Maintain compliance with federal, state, provincial, and local payroll regulations, proactively monitoring legislative changes and adjusting processes accordingly.
• Address and resolve payroll related inquiries and escalations from employees and management, delivering timely, accurate, and customer-focused support.
• Collaborate closely with HR, Benefits, and Finance teams to ensure seamless integration of payroll data and alignment across interconnected processes.
• Ensure accurate accounting and reporting of payroll/GL file feeds, partnering with Finance to maintain data integrity and reconciliation.
• Identify and implement process improvements, leveraging technology and best practices to enhance payroll efficiency, accuracy, and scalability.
• Stay current with evolving payroll laws, regulations, and industry standards to ensure ongoing compliance and operational readiness.
• Develop and maintain comprehensive process documentation, supporting knowledge transfer, cross-training, and operational continuity.
• Serve as the subject matter expert for ADP Workforce Now, with deep expertise in Payroll and Time & Attendance modules to optimize system performance.
• Leverage ADP and other software solutions to streamline workflows, reduce processing time, and enhance overall payroll effectiveness.
• Contribute to the strategic direction of the Payroll function, building on existing strengths and driving continuous improvement initiatives.
• Utilize reporting and analytics to identify trends, diagnose issues, and recommend enhancements to payroll processes and controls.
• Respond to inquiries from tax authorities and government agencies, ensuring accurate documentation and timely resolution.
• Support additional projects and responsibilities as assigned, contributing to broader HR Shared Services initiatives.

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.

What you know:

You have a Bachelor's degree in Accounting, Finance, Human Resources, or equivalent work experience in a related field:

- Minimum of 5 years of experience in payroll processing and management.

- Strong proficiency in/knowledge of:

• Payroll software, preferably ADP Workforce Now
• Microsoft Office Suite
• Payroll laws and regulations (USA and Canada)

- Preference for:

• FCP or CPP certification
• Experience working in Payroll and Time & Attendance modules in ADP Workforce Now
• Experience working with ServiceNow or other similar ticketing system preferred

At Alfa Laval, we pride ourselves on creating an inclusive and dynamic workplace that values diverse perspectives and experiences. While we typically welcome applicants from all locations, currently, we are prioritizing candidates who reside in the US or have an established presence in the area.

What's in it for you?

Alfa Laval offers a competitive salary and full benefits package, including medical/dental/vision/life, 401(k) plan, and more. At Alfa Laval, we carefully consider a wide range of compensation factors to determine your total compensation package. We rely on market indicators to determine compensation and consider your specific job family, background, skills, and experience to get it right. These considerations can cause your compensation to vary and will also be dependent on your location.

The base salary for this role is typically $65,000 – $85,000.

Alfa Laval is an equal opportunity employer. We are committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.