Sales Coordinator

Sales Coordinator / Client Services Coordinator

As a Sales Coordinator / Client Services Coordinator, you will support brokers by creating marketing materials, coordinating commercial real estate transactions, managing administrative tasks, communicating with clients, and maintaining accurate documentation. The ideal candidate is highly organized, detail-oriented, proficient in Adobe InDesign, and comfortable working with data, documents, and client-facing responsibilities.

Team Overview

• Provide support to 4 brokers.
• Work in a fast-paced commercial real estate environment.

Key Responsibilities

Graphic Design & Marketing Support

• Create and update marketing materials using Adobe InDesign.
• Design property marketing graphics and brochures.
• Prepare written content and marketing copy for promotional materials.
• Coordinate and order property signage.

Note: Marketing experience required is focused on graphic design, not social media marketing.

Commercial Real Estate Transaction Support

• Assist with commercial real estate transaction documentation.
• Coordinate deal-related details and ensure accurate record keeping.
• Process documents and maintain transaction files.
• Edit and redline PDF documents, including listing agreements.

Administrative & Client Support

• Follow up on emails and communications.
• Communicate professionally with clients.
• Support brokers with day-to-day administrative tasks.
• Prepare vouchers and work with numerical data.
• Maintain organization and handle multiple priorities effectively.

Data & Reporting

• Manipulate and analyze data using Excel.
• Prepare reports and marketing-related data summaries.
• Ensure accuracy in spreadsheets and business documents.

Required Skills & Experience

Must-Have Skills

• Strong experience with Adobe InDesign.
• Strong administrative and organizational skills.
• Ability to learn new processes and systems quickly.
• Excellent written and verbal communication skills.
• Strong attention to detail and multitasking abilities.

Preferred Experience

• 2+ years of experience supporting brokers, sales professionals, marketing teams (graphic design-focused).
• Commercial real estate experience preferred.

Software Requirements

• Adobe InDesign (or comparable design software)
• Adobe Acrobat and PDF editing tools
• Microsoft Office Suite
• Microsoft Outlook
• Excel (data manipulation and reporting)
• Web-based applications and systems
• General computer proficiency

Interview Process

• 1 Phone/Virtual Interview
• And/or 1 Onsite Interview

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.