Accounting Assistant

Job Description

Job Description

We are looking for a detail-oriented Accounting Assistant to support financial operations and office administration for a growing consumer products business in Spokane, Washington. This contract position is well suited for someone who enjoys balancing bookkeeping, recordkeeping, and day-to-day coordination in a fast-paced environment with inventory and direct-to-consumer sales. The ideal candidate brings strong numerical ability, sound judgment, and the organization needed to keep accounting and operational data accurate.

This is an on-site, part-time to full-time position , starting part-time with the potential for increased hours. We are seeking a candidate with strong cash management or prior banking experience , as this role will play a key part in tracking daily inflows/outflows, supporting liquidity planning, and maintaining accurate financial visibility in a business with fluctuating sales cycles and high transaction volume.

Responsibilities:

• Manage incoming invoices and outgoing payments while monitoring customer billing and collections to keep cash flow activities current and accurate.

• Prepare bank deposits, process online payments, and maintain precise records for daily banking transactions, ensuring strong cash control practices.

• Reconcile general ledger activity and review financial entries to help ensure reporting remains complete, accurate, and audit-ready.

• Support cash management efforts by tracking daily balances, identifying discrepancies, and assisting with short-term cash flow visibility in a transaction-heavy environment.

• Organize supporting documentation for recurring tax-related reporting and maintain orderly financial records.

• Collect, verify, and track employee time records to support accurate payroll processing.

• Calculate gratuity or commission distributions, maintain employee files, and assist with onboarding paperwork and benefits administration.

• Oversee physical inventory counts and record daily product adjustments to maintain accurate stock and cost tracking.

• Prior experience in an accounting support, bookkeeping, or closely related administrative position.
• Working knowledge of accounts payable, accounts receivable, and bank reconciliation processes.
• Proficiency with QuickBooks, invoice coding, and online banking or accounting systems.
• Strong attention to detail with the ability to manage financial information and inventory data accurately.
• Ability to work independently, stay organized, and handle multiple priorities effectively.
• Solid analytical, mathematical, and problem-solving skills.
• Experience supporting employee records, onboarding, or benefits administration is preferred.
• Background in hospitality, beverage, or wine-related environments is a plus.