Payroll Technician

Payroll Technician

Under the general supervision of the Payroll Supervisor, perform full range of payroll and benefit accounting work utilizing integrated software; maintain, audit and verify incoming documents, payroll data and other information, process special payroll activities. The current vacancy is a full-time position (12 months/year, 40 hours/week) located at the District Administrative Center.

The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the District's three colleges.

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

Perform full range of payroll and benefit accounting work utilizing integrated software; maintain, audit and verify incoming documents, payroll data and other information; assure proper financial controls and practices are consistent with accepted accounting principles, Fair Labor Standards Act (FLSA), contracts, board policies and Personnel Commission rules. Prepare, monitor and generate payroll for assigned employee groups including faculty, classified, temporary and student employees; process special payroll activities. Review and process time reports submitted for accuracy; verify and enter necessary corrections, adjustments or revisions to payroll as needed; calculate deductions and benefits for casual employees eligible for retirement benefits; make proper adjustments in employee salaries regarding overtime, change of status, step increase, additional hours leave accounting, and other salary adjustments according to established policies, procedures, rules and regulations. Process employee tax sheltered contribution and reconcile with the monthly billings from annuity companies; calculate garnishments and levies required by government agencies; calculate federal and state payroll taxes for academic, classified and student payroll and make wire transfers as needed; reconcile and process appropriate quarterly reports required by IRS and union; assure STRS and PERS data is accurate for monthly reporting; submit reports to appropriate agency or department. Calculate and process levies, advances, garnishments and other adjustments as needed; monitor sick leave; maintain a system to track the maximum allowed vacation and compensatory time hours of classified employees; maintain and audit leave accounting for academic employees and make necessary adjustment according to employee contracts and time sheets. Prepare, balance and maintain various payroll reports, records and spreadsheets; prepare the payroll reports and submit to appropriate staff for review and approval; reconcile monthly payroll balances. Establish and maintain a system to track status of workers' compensation claims; communicate with Risk Management personnel; audit and maintain compensated paid hour and non-compensated hours; perform accurate calculation of litigated and non-litigated cases of reimbursement from insurance company to the rate of employees paid ratio; make related projections of benefits; provide and maintain a system of load-banking reports for faculty. Respond to inquiries regarding payroll; interpret and explain laws, ordinances, regulations, policies and procedures; maintain current knowledge of federal, state and district policies, rules and codes related to payroll functions. Communicate with district personnel to coordinate activities, resolve issues and conflicts and exchange information; communicate with outside organizations including the tax sheltered annuity companies, County Office personnel, IRS Franchise Tax Board, Public Employees Retirement Agency (PERS), and others as needed; respond to earning verification requests; assist with audits as needed. Operate a computer, calculator and related office equipment. Perform related duties as assigned.

Graduation from high school or evidence of equivalent educational proficiency AND one year of payroll or technical accounting experience