Payroll Specialist

Job Description

Job Description

Hygiena provides rapid microbiology diagnostic tests and solutions for mission-critical, time-sensitive processes around the world. Hygiena’s proprietary diagnostic technologies enable customers to; prevent illness and save lives, comply with regulations, protect products and brands, run businesses more effectively. Solutions are sold in a wide range of industries globally, but the core focus is food safety. Headquartered in Camarillo, California and with offices around the world, we are actively looking for talented individuals to help grow the business!

At Hygiena we believe:

• In providing the highest quality products & service
• Being a leader in innovation
• Having a compelling desire to improve and win in the marketplace
• In contributing positively not only in the workplace, but in our community and environment!

With rapid growth comes opportunity. We are looking for a Payroll Specialist to join our team in Camarillo! This is a full-time, regular, non-exempt position.

Responsibilities:

• Responsible for preparation and processing of bi-weekly payroll for multi-state entities via the payroll system (ADP) with oversight from the Payroll Manager. Ensures payroll increases and deductions are processed accurately and timely, partnering with applicable HR team members and their respective areas of ownership. Processes calculation and final checks for exiting employees, in addition to other manual checks as needed. Understands company, department and cost center relationships from an accounting perspective and applies such relationships to the payroll system.
• Assists with international payroll (ADP Global Streamline Payroll Platform and PEO Firms) and integrates international employees onto the platform. On an on-going basis, assist the ADP Streamline Partners and troubleshoots any outlying situations that need to be resolved.
• Assists in preparing various statistical summaries and reports for management utilizing Excel & payroll system. Assists with special ad-hoc reports, department and compliance audits as needed.
• Assists in resolving time and attendance issues. Communicates with Managers to resolve in a timely manner
• Establishes relationships with department managers who are key partners (i.e., Accounting, Tax, Treasury, etc.), ensuring clear understanding of needs, required processes and reports; identifies any issues in processes among departments and coordinates and implements solutions.
• Ensures legal compliance with all applicable international, national, local, state, and federal laws and regulations; maintains records and related payroll files.
• Ensures compliance with and/or follows all organizational systems, programs, training, policies, and procedures as required and complies with relevant legal mandates. Seeks guidance as necessary.
• Carries out all responsibilities in an honest, ethical and professional manner.
• Must be able to fulfill essential job function in a consistent state of alertness and safe manner.
• Handles various other duties as delegated by Payroll Manager

Qualifications:

• Bachelor’s Degree in Accounting or related field preferred
• Minimum of four (4) years of experience processing payroll in a lead capacity required
• Minimum of four (4) years of experience working with accounting in a corporate environment required
• Experience with ADP Workforce Now or similar payroll processing system required
• Experience with General Ledgers plus
• Knowledge of multi-state and international payroll preferred
• Human Resources experience in a corporate environment preferred
• Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, Visio, PowerPoint) and Adobe Acrobat required.
• Excellent verbal and written communication in the English language required; bilingual in verbal and written Spanish preferred

Salary Range (applicable to California):

$28.00 - $31.00 per hour

Skills/Abilities:

• Excellent organizational skills
• Excellent adaptability in a fast-paced environment with the flexibility and willingness to take on new tasks and projects
• High level of efficiency, accuracy, and attention to detail
• Proven quantitative, qualitative, analytical, and hands-on problem-solving skills
• Ability to maintain effective working relationships and engage with team members
• Ability to prioritize competing tasks and responsibilities
• Ability to work independently with minimal supervision
• Must be able to use discretion and independent judgement

Why you’ll want to join our team:

Teamwork as a core value.

At Hygiena, our emphasis on teamwork and cross-functional communication enables us to build stronger bonds within our business.

Be a part of something big .

Hygiena plays a critical role in helping to prevent global health crisis such as foodborne illness, healthcare-associated infections, and other outbreaks.

Giving back to our communities .

Hygiena believes in giving back by supporting local organizations committed to improving the lives of children and youth in our communities.

Benefits and Perks :

• 15 days of PTO & 10 paid company holidays
• Medical with HSA employer contribution, Dental, Vision available 1 st of the month after start date
• Company paid Life Insurance, Short* and Long-Term Disability and an Employee Assistance Program
• 401(k) with Safe Harbor and Profit-Sharing employer contributions
• Tuition Reimbursement program
• Charitable Contribution matching
• Employee Referral bonus opportunities

* State paid short-term disability for California based employees

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Hygiena participates in E-Verify.