Coordinator, Production and Operations

Title: Coordinator, Production and Operations
Location : All Stars Project of New York
Status : Full Time, Non-Exempt, Onsite
Reports to : Director, Production and Operations, ASP of New York
Salary range : $55,000-60,000/annualized ($26.45-28.85/hour)

Job Summary

The Production and Operations Coordinator, All Stars Project of New York (ASP NY), supports operational excellence in office management, information technology, event/project production, and overall coordination across ASP NY programs and activities.


The Coordinator reports to the Director, Production and Operations, ASP NY. The position requires in-person attendance, Monday-Friday, in the ASP NY regional office.


Key Responsibilities

Facility and Operations

• Assist with the scheduling of activities in the facility.
• Assist with the scheduling of required inspections and infrastructure maintenance.
• Perform as daily front-of-house security at the lobby desk, including directing calls, greeting and directing staff, tenants and visitors and accepting and trafficking deliveries.
• Support the day-to-day operations of the 42nd Street Center.
• Assist with maintenance of ASP NY operations and compliance tracking document.
• Organize facility inventory and maintain inventory list.
• Retain Fire Department New York compliance certifications as directed by supervisor and execute related facility checks.

Technology and Production

• Assist staff with basic technology issues and questions, such as installing printers, mapping network shares, and installing software. Serve as liaison with Managed Service Provider.
• Maintain inventory of software and hardware.
• Support maintenance of photo inventory.
• Set up new equipment; prepare old machines for discarding.
• Ensure all technology equipment is in good working order.
• Assist in organizing volunteers for tasks and activities.
• With input from the ASPNY leadership team, create and maintain the calendar of volunteer opportunities.
• Provide event production support for ASP NY events and activities.
• Respond to additional requests from the Director, Production and Operations

Qualifications

• 2-4 years of relevant office or production experience, preferably in a non-profit setting.
• Strong interpersonal skills: ability to relate to youth, volunteers, all levels of staff and professional partners
• Strong verbal and written communication skills
• Proficient level computer skills including Microsoft Office programs, specifically Microsoft Excel and Microsoft Word
• Skill/experience in managing office equipment, including but not limited to knowledge of basic computer operations and maintenance for both Mac and PC computers
• Organized and extremely detail-oriented
• Commitment to underserved youth development
• Proactive team player and flexibility in adjusting to new directions and new environments
• Ability to lift 25 pounds and climb a ladder
• Flexibility in schedule; ability to work on evenings and Saturdays
• Bachelor's degree or equivalent experience preferred

About the All Stars Project

The All Stars Project (ASP) is a growing national nonprofit organization whose mission is to transform the lives of youth from poor and underserved communities using the developmental power of performance, in partnership with caring adults, giving everyone the opportunity to grow. While the ASP's afterschool programs include hip-hop talent shows, training in theatre and the arts, and programs where we partner with the business community to help young people create a professional performance, we are doing so much more - we are building community and imagining possibility. Founded in 1981 in NYC, the ASP currently operates in five locations across the United States (New York, New Jersey, San Francisco Bay Area, Chicago and Dallas). The ASP is primarily privately funded, with two-thirds of our support coming from individuals.


To learn more about All Stars Project, please visit our website at