Equipment Room and Media Lab Coordinator (0.55 FTE)

OVERVIEW The University of St. Thomas invites qualified candidates to apply for a Equipment Room and Media Lab Coordinator (Coord I) position within the department of Emerging Media. This position has a full-time equivalency (FTE) of 0.55. The expected schedule includes approximately 30 hours per week for 16 weeks during the fall and spring semesters, 18 hours per week for 4 weeks during J‑term, and an additional flexible pool of 112 hours for summer/preparation work, to be agreed upon. The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission. JOIN OUR COMMUNITY The University of St. Thomas offers a competitive and comprehensive benefits program, which includes: Tuition Remission for employees, spouses, and dependents Generous Retirement Contributions to support your future Comprehensive Health Coverage including medical, dental, and vision Fully Paid Insurance : disability, life, and AD&D Paid Parental Leave to support growing families Pay Range: $18.00 to $21.00/hr The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information. JOB SUMMARY The Equipment Room Coordinator assists the Emerging Media department and the student‑run media organization Crest with the maintenance and support of media equipment and lab access and support. This position is responsible for tracking all media equipment and ensuring all equipment is in proper working order. This position also includes support for the multicamera television studio and other departmental production and editing lab spaces in the Schoenecker Center. ESSENTIAL FUNCTIONS Online Checkout System for Emerging Media and The Crest: Manage the online checkout system for media production equipment. Track equipment checkouts, returns, renewals, late returns, and related communications. Maintain accurate lists of students, faculty, classes, and organizations authorized to access the checkout system. Track The Crest equipment usage separately from Emerging Media equipment usage. Ensure checkout and return transactions are properly documented, verified, and consistent with established department procedures. Inventory and Equipment Maintenance for Emerging Media and The Crest: Manage the inventory of production equipment. Conduct regular inventories of assets, document missing, damaged, incomplete, or nonfunctional equipment, and arrange for replacement of missing equipment, accessories, and consumables as needed. Routinely check equipment to ensure it is complete, functional, and ready for use. Schedule, document, and track equipment repairs, maintenance needs, and issue resolution. Equipment Room Operations: Maintain the equipment room and ensure that equipment is properly labeled, organized, stored, and returned to the correct locations. Implement, communicate, and follow established procedures for equipment checkout, return, access eligibility, late returns, damage/loss reporting, extended bookings, special access, and after‑hours access. Develop and update operational documentation for equipment checkout, return, care, basic use, troubleshooting, and escalation. Provide basic equipment‑use review and first‑level troubleshooting for students, faculty, and staff, while referring course‑specific instruction and training needs to faculty. Provide technical and logistical support for studio, class, department, and The Crest projects as needed. Student Employee Supervision: Hire, train, schedule, and supervise equipment room student employees. Provide work direction, assign routine responsibilities and special projects, monitor performance, and ensure that student employees follow established checkout, return, inventory, documentation, customer‑service, and escalation procedures. Train student employees in equipment handling, transaction verification, policy compliance, role boundaries, and appropriate referral of instructional or higher‑complexity technical questions. Reporting, Records, and Data Management: Collect and analyze data on equipment usage, checkout patterns, late returns, renewals, repairs, losses, access, and other operational metrics. Prepare reports and recommendations based on findings. Maintain accurate records related to equipment inventory, storage access, account permissions, checkout eligibility, special access, incident reports, repair status, issue logs, change logs, and other operational information, consistent with university and department policies. Lab and Studio Management: Manage routine setup, boot‑up, coordination, system checks, and shutdown procedures for the multicamera TV studio and media computer labs. Monitor media computer labs for operational readiness, including workstation functionality, software access, peripherals, storage workflows, and classroom/lab setup needs. Monitor the multicamera TV studio for operational readiness, including startup/shutdown procedures, system status, known issues, and routine production support needs. Perform routine maintenance and first‑level troubleshooting for studio and lab equipment. Identify issues requiring escalation and coordinate with university technology staff, facilities, vendors, or other support providers for more complex maintenance, repair, networking, software, or system issues. Track escalated issues through follow‑up and resolution. Other Duties as Assigned: Perform other related duties as assigned. QUALIFICATIONS Minimum Qualifications High school diploma or equivalent At least one year of relevant experience in one or more of the following: equipment operations, administrative support, media production support, information technology support, inventory management, or a related area. Experience using systems for scheduling, inventory, checkout, or other record‑management systems Experience working with media production equipment, computer labs, or technical equipment Preferred Qualifications A bachelor’s degree in media arts, emerging media, journalism, communication, computer technology, library sciences, information technology, or a related field Experience working with media production equipment and software Experience working in a multicamera production environment Experience supervising or training student employees Experience working in a higher education setting #J-18808-Ljbffr