Administrative Assistant - STAR program - PART TIME

Tues-Thurs, 9-3pm (might be more based on business needs) Part-time 18 hrs. per week.

Admin Level IV, Clinical Development Solutions

Collaborative team environment, creating a positive experience for those working here

Responsible for all administrative functions for Director in Clinical Development Solutions Team: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx and Telepresence setups, acting as a liaison for remote access issues.

Responsible for all administrative functions for Director in Clinical Development Solutions Team: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx and Telepresence setups, acting as a liaison for remote access issues.

Key Responsibilities Include:

" Provides general administrative support. May provide back up support to higher-level management as needed.

" Effectively monitors manager and team calendars, proactively solves conflicts

" Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

" Interacts with high-level executives and handles confidential or business-sensitive information.

" May include some support for tracking budget expenditures.

" Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

" Orders business cards and stationery.

" Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

" Coordinates new employee office set-ups and onboarding.

" May train/coordinate work for new administrative assistants.

" Operates with general instruction and some supervision

" Safeguard s confidential information

Leadership and Interpersonal Skills:

" Fully understand assigned tasks and any associated expectations.

" Ask for clarification as needed

" Understand the deadlines and deliverables

" Communicate any obstacles that prevent completion of any deadline

" Provide status updates prior to any deadline

" Be a good listener

" Demonstrate strong Problem-Solving Skills

" Be Accountable and Responsible for actions/mistakes

" Challenges the team to always do better

" Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others

Requirements

" Some college preferred.

" Some leadership or supervisory experience desired

" Experience working in pharmaceutical company or CRO strongly preferred.

" 7+ years previous admin experience supporting executives

" Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements

" Make it happen spirit & attitude as well as persistence.

" Learns fast, grasps the "essence" and can change course quickly where needed