Middle/High School Receptionist

Secretarial/Clerical/Secretary

Clark Elementary School

Waukegan Community Unit School District No. 60 serves nearly 13,000 students in preschool through grade 12 and is located halfway between Chicago, Illinois and Milwaukee, Wisconsin on the shores of Lake Michigan. The District has 1 early learning center, 15 elementary schools, five middle schools and a high school program divided between two 9-12 grade campuses. The Waukegan Community Unit School District No. 60 has set an ambitious agenda for change, guided by the belief that all children, regardless of circumstances, can achieve at high levels and academic gaps can and will be eliminated with the support of teachers who deliver engaging, relevant, and academically rigorous instruction that excites students and instills a love of learning in them.

Under the primary direction of the School Principal and secondary direction of the Assistant Principal or Principal designee.

Perform all necessary secretarial, clerical and record keeping functions, including filing in a timely manner as necessary for the effective functioning of the office and school.

Collaborates with school Administrators and Co-Secretary in all aspects of providing support to the school.

Acts as receptionist for the school welcoming students, parents, staff and visitors to the school.

Receives phone calls and distributes messages accordingly.

Enrolls and withdraws students using the Student Information System (SIS) and Online processing. Participates in all registrations for the school and incoming and/or returning students. Maintain and update all necessary census data in SIS relating to the student record, including but not limited to: Registration, Fees, Households, Phone, Address, etc.

Communicate with all Administrative Departments and other schools when necessary.

Become well versed in all software programs used for data collection, attendance reporting, payroll reporting and finances within the district.

Assists during peak times and extended absences with financial duties; deposits, requisitions, collection of fees, and payroll as directed by Principal within District Guidelines and Procedures.

Performs daily student attendance reporting and editing in SIS. Follows through with student records requests in a timely manner and maintains all necessary documentation following Records Management Procedures.

Follows District Record Management Procedures for maintaining student records.

Gather material and obtain documents, electronic or otherwise, for reports and other purposes in accordance with specific instructions.

Perform a wide variety of confidential and complex secretarial tasks for the school.

Respond to requests for sensitive information and provide assistance as appropriate.

Support office by using automated equipment such as computers, printers, copy equipment, voice messaging system, electronic mail systems and telephones.

Assists during peak times and extended absences in maintaining all school finances, including but not limited to Student Fees, Board Accounts and Activity Accounts.

Attend all training and workshops as deemed necessary and mandatory by LC Administration, Administrative Departments and Supervisor(s).

Collaborate with Administration and Co-Secretary to become fully versed and skilled to perform cross coverage responsibilities during extended absences. This is not limited to district training, self-initiative and/or building based needs.

Must have a high school diploma of equivalent;

Commitment to the belief that all children, regardless of circumstances, can achieve at high levels.

Good communication, organizational, computer, and interpersonal skills required.

Demonstrated ability to work with data in multiple computer environments, including but not limited to: Windows based PC's, district-wide networked systems including the Student Information System (SIS) and Financial Management System (FMS), Google systems.

Effective and efficient word processing skills with knowledge of Microsoft Office suite of programs.

Ability to care for minute details and editing skills to ensure reliable and accurate results, verifying information for accuracy.

Ability to do record keeping, prioritize and work independently with minimal supervision and follow oral and written instructions.

Ability to interact in a positive manner with students, staff, parents, outside agencies, and central services staff.

Ability to plan, organize, schedule, and manage documents in a timely and effective manner.

Pass the district secretarial typing test and exam(s).

Compensation: Per WPSS contract Salary Schedule

Application Deadline: Candidates must submit an online application by the closing date.

Work Environment : Busy office environment with multiple priorities and frequent interruptions.

Monday - Friday 8:00 a.m. - Testing Hours)

Only online applications will be considered for interviews.

Waukegan Community Unit School District 60 offers employment opportunities without regard

to age, gender, race, color, national origin, religion, marital or military/veteran status, sexual

orientation, pregnancy, parental status, genetics, disability or other protected category.