Project Coordinator

Job Description

Job Description

Love keeping things organized, helping customers, and making sure every project gets across the finish line?  We’re looking for a detail-oriented team player who can keep jobs moving and customers happy!! 

APEX Placement and Consulting has partnered with an exciting company in  Taylor, MI looking to add a  Project Coordinator to their already amazing team.  Their primary responsibility will be to coordinate customer orders, communicate updates, and work with internal teams to ensure jobs are completed accurately and on time.  Keep reading for more details!

What’s in it for you:

• 1st shift opportunity – Monday to Friday from 8:30am-5pm with the ability to work OT during busy periods as needed
• Competitive hourly rate between $18-$24/hr. depending on experience 
• Direct Hire position - you'll be hired on directly with our client!
• Amazing benefit package once hired in permanently
  • Medical, Dental and Vision
  • 401K
  • Paid vacation

  What your day will look like:

• Serve as a primary point of contact for customers regarding job specifications, timelines, proofs, approvals, questions, and order status updates.
• Review customer requests and assist in gathering complete and accurate job specifications.
• Enter, update, and maintain job information within company production and workflow management systems.
• Coordinate with estimating, sales, prepress, production, mailing, bindery, and shipping departments to ensure jobs progress efficiently through each stage.
• Monitor proofs, customer approvals, production schedules, and delivery requirements to help ensure timely completion.
• Ensure job tickets, production details, and customer instructions are clear, accurate, and complete.
• Proactively follow up with customers and internal teams to maintain project timelines and resolve outstanding issues.
• Support sales representatives with customer communications, quote follow-ups, order details, and project coordination.
• Identify potential issues or discrepancies early and work with the appropriate teams to minimize delays and maintain customer satisfaction.
• Maintain accurate and organized records of customer communications, job updates, approvals, and project details.
• Assist with repeat orders, customer portals, eCommerce orders, and other customer service responsibilities as needed.
• Deliver professional, responsive, and accurate communication to customers, sales representatives, and internal team members.

What we are looking for:

• Previous experience in customer service, project coordination, administrative support, printing, manufacturing, or a related field preferred.
• Print industry experience is a plus but not required.
• Experience with PrintIQ, management information systems (MIS), customer relationship management (CRM) systems, or order management software is a plus but not required.
• Ability to manage multiple projects, competing priorities, deadlines, and customer requests in a fast-paced environment.
• Proficiency with computers, email, spreadsheets, and general business software.

  At Apex, we actively encourage applications from underrepresented groups. Your unique experiences and perspectives are valuable to us, and we’re excited to see how you might contribute to our team. While we have outlined a set of qualifications for this role, we recognize that experience and skills can come from a variety of backgrounds. If you meet most of these qualifications and are eager to learn and grow with us, we invite you to apply.