Federal Work Study Student Services Assistant

Federal Work Study Student Services Assistant 2026-2027

Position Title - Federal Work Study Student Services Assistant 2026-2027

Pay Rate - $13.73 per hour

Job Summary/Basic Function - The purpose of the Federal Work-Study Program is to give a student an opportunity to develop skills, gain on-the-job experience for future employment, and give the student flexibility to work around class schedules.

Minimum Qualifications - Must be a Bay College student in the work study program to be considered for this position. Eligibility for work-study is determined after you file the Free Application for Federal Student Aid (FAFSA). Work-study requires that you are degree seeking and enrolled in a minimum of one credit that applies towards the semester you are employed. You must maintain Satisfactory Academic Progress.

Work Hours - Average 10-15 hours per week, dependent upon your work study award.

Supervision Received - Works under the direction of the Student Affairs Manager.

Work Environment - Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate but may be loud in areas of equipment operation.

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Duties

• Provide general reception service by greeting, directing, and assisting students, staff, and the public.
• Answer the route phone calls; operate the switchboard and manage voice/email messages.
• Schedule appointments, including testing, and maintain calendars for staff.
• Receive, sort, distribute, and assist with outgoing mail and internal documents across departments.
• Perform clerical support tasks including data entry, word processing, file organization, and document preparation.
• Photocopy, scan, assemble, and distribute materials, packets, forms, and brochures.
• Maintain office equipment such copiers and assist staff with usage.
• Monitor and manage front desk operations, including student check-in and directing inquires to appropriate staff or services.
• Assist with hospitality upkeep and maintain a welcoming office environment.
• Update and maintain bulletin boards, postings, and information displays.
• Track and manage item check-out, including recordkeeping and follow-up.
• Assist with mailings and outreach efforts, including co-advisor phone calls to students.
• Maintain records and procedures such as job line/lobe line updates and newspaper obituary tracking and system updates.

Contact(s) - Beth Berube, Director of Human Resources Shena Turan, Human Resources Specialist

Contact Phone/Extension - View phone number on click.appcast.io

Contact Email - View email address on click.appcast.io

Contact Fax - View phone number on click.appcast.io

Documents Needed to Apply

1. Resume
2. Cover Letter
3. Other Document