Career Services Coordinator

Position Summary The Center for Research and Fellowships (CRF) administers three areas of programming at Villanova University: a portfolio of student research programs, application and endorsement processes for nationally competitive scholarships and fellowships, and Villanova’s full‑ride merit scholarship cohort, the Presidential Scholars Program (PSP). Through these programs, the CRF‑PSP team equips students to become transformational leaders and changemakers. The Coordinator reports to the Director of the Center for Research and Fellowships and works closely with the CRF‑PSP team, supporting programs across the three areas, managing processes, and engaging in outreach to students, faculty, staff, and alumni stakeholders. The Coordinator advises early‑career students on fellowships and also advises Presidential Scholars, ensuring Villanova continues to improve its record of accomplishment with nationally competitive fellowships and early student research opportunities. Why work at Villanova? Join a mission‑driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum. Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more. Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect, and can contribute to the University’s mission and values. Duties And Responsibilities Program, Event, and Process Support Provide project and program support to PSP initiatives (e.g., Presidential Scholarship Interview Program, PSP First Year Retreat, Scholar Academy, events in partnership with Undergraduate Admission and the Dialogue Center, and more). Provide project and program support to CRF’s student research portfolio (e.g., annual Undergraduate Research Symposium, professional development workshops, Responsible Conduct of Research Workshop, production of Veritas: Villanova Research Journal, summer Undergraduate Research Fellowship, and Match Research Program). Coordinate administrative processes related to nationally competitive scholarships and fellowships applications, including organizing applicant materials for review, monitoring applicant progress and engagement, proofing materials, maintaining shared databases of prospective applicants, and more. Support application management, notification, and disbursement of Presidential Scholars Program Professional Development Award, including responding to inquiries, processing award letters, and maintaining internal documentation. Contribute to data collection, management, program assessment, student outcomes, and reporting. Assist with maintaining information management systems (Airtable, Handshake, SharePoint, Slate, shared drives, individual external application systems). Communications and External Engagement Coordinate CRF‑PSP communications, including monitoring shared email inboxes and addressing student inquiries, creating periodic newsletters about CRF‑PSP programs and events, editing promotional materials, and maintaining timely communication with stakeholders. Oversee CRF‑PSP social media presence and maintain website updates. Engage with academic departments and colleges to promote student opportunities in research and fellowships, celebrate student outcomes, and facilitate collaboration. In collaboration with ADs (research, fellowships), engage in sustained outreach to students, faculty, staff, and alumni, representing CRF through presentations, orientations, and workshops to student groups, classes, and campus partners. Maintain and update alumni databases (PSP alumni, student research alumni, and fellowships alumni). Student Support & Advising Serve as the primary advisor for early‑career fellowships such as DAAD‑RISE, PPIA, CBYX, Fulbright Summer Institutes, and others. Support advising for various nationally competitive fellowships as needed. Provide regular professional development consultations for Presidential Scholars. Other (5%) Perform additional duties and assist with special projects as assigned. Minimum Qualifications Formal Education High School diploma or equivalent. Work Experience Minimum 1 year of relevant experience in higher education, government, or nonprofit organizations. Program coordination experience. Work Skills (e.g., Written and Verbal Communication Skills) Excellent communication skills, both written and verbal. Superb organizational skills. Good decision‑making instincts and track record. Ability to work independently with limited supervision and the ability to work collaboratively. Demonstrated ability to manage multiple projects under tight deadlines. Must have the ability to handle sensitive material and information confidentially. Specific Job Knowledge Must have the ability to handle a fast‑paced environment and manage multiple projects/tasks with varied deadlines. Ability to learn new technologies and platforms for CRM. Equipment Knowledge Must have excellent computer skills including Microsoft Office proficiency and the ability and desire to learn software and reporting systems. Preferred Qualifications Formal Education Bachelor’s degree strongly preferred. Work Experience Experience in awarding and disbursing grants (grant‑making). Experience in advising students. Work Skills (e.g., Written and Verbal Communication Skills) Data management and analysis skills. Program facilitation. Specific Job Knowledge Understanding of nationally competitive scholarships and fellowships, undergraduate scholars programs, and/or student research. Equipment Knowledge Knowledge of university administrative platforms (e.g., Banner, Concur), Slate, and website design (e.g., AEM). #J-18808-Ljbffr