Advancement Data Specialist

Advancement Data Specialist

Position Overview: The Advancement Data Specialist provides essential operational support for Advancement by ensuring the accuracy, integrity, and timely administration of gift and constituent data. This role is responsible for maintaining clean, reliable, and up-to-date records across Advancement systems, supporting reporting and basic automation processes, and preparing prospect profiles to inform fundraising activities and institutional decision-making.
This role requires the ability to exercise independent judgment in applying established gift administration procedures and data standards, ensuring data integrity, consistency, and reliability across systems.

Essential Duties:

• Gift & Pledge Administration: Serve as the primary point of responsibility for gift and pledge administration, ensuring accurate and timely entry, coding, recognition, and reconciliation in accordance with institutional policies and reporting standards; applying sound judgment to resolve routine questions.
• Oversee Day-to-Day Advancement CRM Operations: Manage the daily functioning of the Advancement CRM, ensuring timely processing of gifts, updates to constituent records, and consistent application of data standards to support accurate reporting and operational efficiency.
• Maintain Constituent Records and Lifecycle Updates: Create, update, and manage constituent records, including demographic updates, relationship changes, and student-to-alumni transitions to ensure data integrity across systems.
• Ensure Data Integrity and Quality Control: Perform ongoing data validation, cleanup, and maintenance activities, applying established data standards. (e.g., NCOA updates, duplicate resolution, and "update your information" initiatives).
• Support Pipeline Development: Prepare prospect profiles, including biographical, engagement, and giving data for major and principal gift officers utilizing available platforms.
• Support Data Operations and Reporting Preparation: Prepare and deliver data extracts, queries, and reports to support Advancement operations and reporting needs, ensuring outputs are accurate, well-structured, and aligned with defined requirements.
• Supervise Student Employees: Provide day-to-day oversight, training, and task management for student employees to ensure biographical updates and data entry tasks are completed accurately and efficiently.
• Other duties as assigned.

Education & Experience:

• Required: Advanced proficiency in Excel, including data analysis, formulas, filtering, and reporting.
• Preferred: 1-3 years of experience in database maintenance, data entry, or CRM administration.
• Preferred: Basic query-writing experience using SQL or PostgreSQL.
• Bachelor's Degree: Preferred
• AA: Required

Competencies:

• Strong attention to detail with a commitment to data accuracy and integrity
• Ability to exercise sound judgment and maintain confidentiality with sensitive information
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong analytical, problem-solving, and organizational skills
• Knowledge of data standards, quality control, and reporting processes
• Effective written and verbal communication skills
• Adaptability and willingness to learn evolving systems, processes, and technologies

Supplemental Information:

It is the policy of CSP to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws. The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.


However, CSP is an institution of the LCMS and, to the extent allowed by law, CSP reserves the right to give preference in employment based on religious tenets.


The mission of Concordia University, St Paul, a university of The Lutheran Church- Missouri Synod, is to prepare students for thoughtful and informed living, for dedicated service to God and humanity, and for enlightened care of God's creation, all within the context of the Christian gospel. This mission is rooted in academic excellence and Christian vocation.


The vision of Concordia University, Saint Paul, is to be acknowledged as the leading Lutheran university offering exceptional opportunities for students from all backgrounds who seek relevant career preparation and a challenging academic experience coupled with the insights of Lutheran theology.

Promise to Students - Concordia University, Saint Paul, empowers you to discover and engage your purpose for life, career and service, in a dynamic, multicultural, urban environment, where Christ is honored, all are welcome, and Lutheran convictions inform intellectual inquiry and academic pursuits.


Concordia University owns a 41-acre campus just West of Downtown St. Paul with easy access to light-rail and bus transportation. Only blocks away from popular Summit and Grand Avenues, restaurants, shopping, and cultural activities abound. Concordia is known to have one of the most racially and ethnically diverse university student bodies in the state of Minnesota.

CSP prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at

Feel free to contact Cassidy Leininger - View email address on click.appcast.io, with any questions

Pay Range: $26.44 - $28.85 per hour