Senior Payroll Systems Analyst

Job Description

Job Description

Company Description

At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.

Job ID: P142622-2563 Job Description

JOB SUMMARY
This paragraph summarizes the general nature, level and purpose of the job.

The Senior Payroll Systems Analyst optimizes payroll system performance, supports regulatory compliance, leads testing for upgrades and enhancements, and serves as the primary liaison among Payroll Operations, HRIS, IT, Finance, and Compliance to ensure accurate, compliant payroll processing and system governance.

ESSENTIAL FUNCTIONS
The essential functions listed are typical examples of work performed by positions in this job classification.  They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct.

 

Impact Analysis
* Identify employee groups affected by system configuration changes, assess the estimated hours and financial implications, and evaluate proposed enhancements.

 

Internal Audit - Conduct Compliance Audits, Monitoring, and Investigations
* Execute diverse audits across financial, operational, and compliance scopes, preparing detailed reports and presentations.
* Responsible for covering a broad range of audits, including for wage and hour compliance, payroll earnings and deductions, retirement plan contributions, worker's compensation plans, and other audits as required.
* Conduct regular audits of payroll configurations and exemption classifications to mitigate compliance risks and support audits and inquiries. 
* Audits large data sets utilizing data visualization tools such as Power BI, Tableau, or Prism, and programs complicated formulas and macros to audit payroll data efficiently and accurately.
* Support the development and implementation of internal control measures.

 

External Reporting
* Facilitate the provision of reports and information in response to subpoenas, internal and external audits, as well as external data requests for vendors and stakeholders.
* Design and creates custom reports used for the conduction of bi-weekly, quarterly, and semi-annual audits.
* Main payroll point of contact for external annual audits for all entities, compiling and providing documentation and substantiation to the auditors.  

 

Lead System Testing and Enhancements
* Oversee functional testing, system updates, integrations, and improvements affecting payroll calculations, labor distribution, and reporting.
* Ensures the completeness of test plans, develops testing, and perform complex testing and analysis for programming changes in the payroll or timekeeping systems involving hours or pay calculations, earnings, deductions, job classifications, and other codes to confirm that wage and hour laws and retirement plan provisions are followed.

 

Process Efficiency and Continuous Improvement
* Analyze existing systems and processes for efficiency gains, recommend enhancements, and implement solutions.
* Maintain detailed documentation of system configurations, pay codes, compliance rules, and change control procedures.
* Provides recommendations and implements solutions to mitigate risks related to operational and pay processes along with ERP agile enhancement cycles, ERP semiannual upgrades, automation through robotic process automation or artificial intelligence tools.
* Develops or improves processes, procedures, forms, reports, and audits to ensure compliance with applicable federal, state, and local payroll and tax regulations as well internal policies and contractual obligations.  

Qualifications

MINIMUM QUALIFICATIONS
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Bachelor's Degree in Accounting, Finance, or Business from an accredited college or university or equivalent.

Experience: Five (5) years of relevant experience such as internal auditing, business systems, risk mitigation, wage and hour, systems reporting, and/or data analytics.

KNOWLEDGE
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education or licensure/certification.

* Knowledge of local, state and federal regulatory requirements related to Human Resources and specific areas of functional responsibility.
* Knowledge of principles and practices of organization, administration, fiscal and personnel management.
* Knowledge and understanding of HR analytics - with the ability to interpret timekeeping data and translate into actionable insights.
* Ability to create and maintain strong, professional relationships at different levels of organization and build consensus.
* Skilled in effectively handling sensitive and confidential communications and materials.
* Ability to plan, organize, prioritize, work independently and meet deadlines.
* Ability to conduct research and analysis, interpret regulations or policies, reach conclusions, and present findings.
* Ability to work in a matrix environment with multiple stakeholders and clients, working effectively with individuals at all levels of the organization.
* Ability to identify, design and administer plans that support hospital strategic goals.
* Ability to apply judgment, discretion, mediate and resolve complex problems and issues.
*Ability to communicate effectively with technical and non-technical audiences. 
* Experience with Wage & Hour compliance, Workday, UKG.
* Advanced MS Office (Word, Excel (e.g. complex formulas, macros, lookups etc.), PowerPoint, Outlook, Teams).
* Heightened attention to detail to ensure accuracy in data entry and calculations, both for own work and that of others.
* Advanced problem-solving, interpretive and analytical skills.
* Strong time management and organization skills, meeting deadlines and managing multiple tasks concurrently.

PHYSICAL REQUIREMENTS
The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Additional Information

Pay Range
Compensation is based on the level and requirements of the role.
Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.
Typically, new team members join at the minimum to mid salary range.
Minimum to Midpoint Range (Hourly): $53.98 to $71.57

Stanford Medicine Children's Health (SMCH) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.