Property Administrator

Compensation

$30.50 - $30.50 / Hourly

Hours Per Week

40

Number Of Positions

1

Job Description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a global commercial real estate company, is seeking a Temporary-to-Permanent Tenant Services Coordinator in their Edison, New Jersey office. This position will start on August 17th, with the intention of becoming permanent based on performance following a 3-4 month temporary period. Requiring five days/week on-site, hours are 8:30am-5pm daily. Pay rate up to $30.50/hour DOE.

Job Responsibilities:

Provide comprehensive administrative support to the Property Management Team, including answering phones, responding to correspondence, filing, scanning, and distribution of documents.

Collect, open, organize, and maintain all property management mail. Distribute building mail to tenants as needed.

Serve as a professional and responsive point of contact for tenants, vendors, and clients.

Schedule and coordinate meetings, tenant events, property inspections, and other activities as requested.

Assist with lease administration activities, including maintaining tenant contact information, tracking tenant insurance requirements, and preparing related reports.

Learn and utilize Salesforce and Service Edge to assist with onboarding new vendors into the Yardi system.

Prepare, code, and enter approximately 300+ invoices per month into Nexus for Property Manager review and approval.

Create and process annual invoices for property expenses.

Monitor and track monthly invoices to ensure they are submitted and paid accurately and on time, in accordance with invoice due dates.

Assist with monitoring outstanding invoices and follow up as necessary with vendors, accounting, or the Property Management Team.

Ensure accurate and timely completion of contract and certificate of insurance information in the applicable contract administration software.

Track and maintain vendor contracts and certificates of insurance in Yardi, including monitoring expiration dates and following up for updated documentation.

Maintain organized lease, contract, vendor, insurance, tenant, and other property management files.

Maintain electronic and physical filing systems to ensure documents are easily accessible and properly retained.

Assist the Property Management Team with reports, spreadsheets, correspondence, and other administrative projects.

Monitor office inventory and ensure the property management office is adequately stocked with office, kitchen, and other necessary supplies.

Assist with maintaining a professional, organized, and welcoming property management office.

Promote and foster positive relationships with tenants, vendors, clients, and coworkers.

Maintain confidentiality of sensitive tenants, financial, contract, and property information.

Provide general administrative assistance to the Property Management Team as needed.

Perform other duties, responsibilities, and special projects as assigned.

Qualifications:

Bachelor's degree in business administration, real estate, property management, or a related field preferred.

Prior administrative or customer service experience preferred.

Experience in property management, commercial real estate, accounting, or a related field is a plus.

Experience with Yardi, Nexus, Salesforce, Service Edge, or similar property management/accounting systems preferred.

Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.

Strong attention to detail and accuracy.

Ability to prioritize and manage multiple tasks and deadlines.

Ability to work independently while also functioning effectively as part of a team.

Ability to give and receive direction and communicate professionally with employees, tenants, vendors, clients, and decision makers.

Ability to maintain confidential information.

Professional demeanor and strong customer service skills.

Ability and willingness to learn new software systems and processes.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Apply here:

Place of Work

On-site

Requisition ID

A1470263NY-Temp-4662