Procurement Specialist

Job Description

Job Description

We are looking for a Procurement Specialist to join our team in Santa Barbara, California on a Contract assignment. In this role, you will help keep purchasing activities moving efficiently by supporting order processing, coordinating receipt and invoice verification, and helping ensure vendors are paid accurately and on time. This position is well suited for someone who is detail-oriented, organized, and comfortable working across core procurement processes in a fast-paced environment.

Responsibilities:

• Manage purchase order activities from creation through completion, ensuring transactions are processed accurately and in a timely manner.

• Review receiving records and supplier invoices to confirm alignment with purchase orders before payment is released.

• Support the three-way matching process by investigating discrepancies and coordinating corrections with internal teams and vendors.

• Assist the procurement team with day-to-day purchasing operations to maintain continuity during the contract period.

• Communicate with suppliers and internal stakeholders to resolve order, receipt, and invoice issues efficiently.

• Maintain procurement documentation and transaction records in accordance with company procedures.

• Help monitor buying workflows to improve accuracy, timeliness, and compliance across procurement functions.

• Experience supporting corporate procurement activities in a detail-oriented business environment.
• Working knowledge of purchase order processing, goods receipt validation, and invoice reconciliation.
• Familiarity with three-way match procedures and vendor payment support activities.
• Understanding of standard buying processes and broader procurement operations.
• Strong attention to detail with the ability to identify and resolve transaction discrepancies.
• Effective communication skills for working with vendors and cross-functional internal teams.
• Experience with contract negotiation concepts or supplier coordination is preferred.