Document Coordinator

Document Coordinator

The Document Coordinator maintains and organizes controlled quality documents to ensure accuracy, compliance, and accessibility across the organization. This role manages document changes, supports quality and specification updates, and ensures that all documentation remains current and properly controlled. The position also involves categorizing consumer complaints and entering detailed information into a complaint database to support quality assurance activities.

Responsibilities

• Coordinate the maintenance, revision, and distribution of controlled quality documents, including policies, procedures, and forms.
• Process Document Change Notices by routing documents for approval, maintaining complete revision histories, and communicating updates to relevant stakeholders.
• Perform annual document reviews to verify accuracy and compliance, and coordinate updates as required.
• Maintain the document control system to ensure documents are properly filed, version controlled, and easily retrievable.
• Support specification change requests by coordinating documentation updates, routing for approval, and ensuring timely implementation.
• Categorize consumer complaints accurately and enter detailed information into a complaint database to support quality assurance and continuous improvement.

Essential Skills

• Experience with document control processes and systems.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong attention to detail and accuracy in handling documentation and data entry.
• Ability to perform accurate excel data entry for document and complaint records.
• Basic understanding of quality assurance concepts related to document management and complaint handling.

Additional Skills & Qualifications

• High school diploma or equivalent.
• Ability to organize and prioritize multiple documentation tasks.
• Strong written and verbal communication skills for preparing and updating documents.
• Comfort working with databases and electronic document management tools.

Work Environment

The Document Coordinator works in an office-based environment using computers and standard office software, including Microsoft Word, Excel, Outlook, and document control systems. The role involves extended periods of working at a desk, reviewing electronic documents, and entering data into spreadsheets and databases. The position requires consistent attention to detail, adherence to established procedures, and collaboration with colleagues across quality and other functional areas to support accurate and compliant documentation.

Job Type & Location

This is a Contract position based out of Appleton, WI.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Appleton,WI.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.