Executive Assistant

Executive Assistant

Hot Job

West Palm Beach Campus - West Palm Beach, FL 33407

Overview

Position Type Full Time

Description

Summary The executive assistant provides high-level administrative support to Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.

Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties & Responsibilities:

• Pastors Calendar
• Pastors Travel
• Preparing meeting agendas
• Pulling and recording monthly number's (open rates, COF, revenue, ratings, etc)
• Helping respond to social media comments / DM's
• Research for events/messages/projects
• FL Staff Events / FL Staff Christmas / FL Gifts
• ICMM & HHOF budget sheets/organization for after events
• Spreadsheets with gifts
• Monitoring PNs website
• Consultations / coaching invoices
• PN speaking engagements
• ICMM executing/planning
• HHOF executing/planning
• FL Guest Speakers
• FL Nicole Crank Show shoots: day of coordinating with DT to be onsite.
• Travel/TV shoot/event readiness (all that entails)
• Printing of books
• Photos / Socials if needed
• Mastermind Leads/applications/interviews
• PW list/woco
• Other duties as assigned

Qualifications

Competencies

1. Must have a heart for the Church and be a mature follower of Christ.
2. Excellent verbal and written communication skills.
3. Excellent interpersonal and customer service skills.
4. Excellent time management & collaboration skills
5. Personal Effectiveness/Credibility
6. Excellent organizational skills and attention to detail.
7. Strong administrative skills
8. Ability to work independently.
9. Maintain flexibility and technical capacity
10. Work well under pressure / stress management / composure
11. Enjoys a fast paced environment

Work Environment This job operates in a professional office environment (routinely uses standard office equipment).

Physical Demands Office time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.

Position Type and Expected Hours of Work The weekly schedule will include 40-45 hours per week and will be the same every week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.

Sunday: 1 hour on call / setup text schedule Monday: 9am – 4:30pm + 30 min in the evening to setup text schedule Tuesday: 9am – 4:30pm + 30 min in the evening to setup text schedule Wednesday: 9am – 4:30pm + 30 min in the evening to setup text schedule Thursday: 9am – 4:30pm + 30 min in the evening to setup text schedule Friday: 9am – 4:30pm + 30 min in the evening to setup text schedule Saturday: 1 hour on call / setup text schedule

Travel Overnight travel and local day travel may expected for this position around special events, services, and campus openings

Required Education and Experience

1. Level of experience: Intermediate (practical application)
2. High school diploma.
3. Five years of administrative experience.

Preferred Education and Experience

1. Associate's degree or bachelor's degree.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.