Executive Assistant - Palm Beach, FL
Career Group
Executive Assistant
Location: Palm Beach, FL | Hybrid (but needs to be flexible)
Job Summary
Our client, a private family office with a focus on real estate investment, is seeking a sharp, highly organized, and adaptable Executive Assistant to support the Principal both professionally and personally, as well as senior leadership and the broader team. This is a hands-on role for someone who takes ownership, thinks ahead, and wants to grow with a small, entrepreneurial team.
Responsibilities
- Manage complex calendars and scheduling across multiple time zones.
- Coordinate domestic and international travel from start to finish.
- Provide personal support to the Principal, including errands, deliveries, and scheduling.
- Support leadership and the team on administrative and operational needs.
- Build, implement, and maintain a new CRM system.
- Plan off-sites, retreats, dinners, and conference logistics.
- Support corporate projects, transaction administration, file organization, and AI-driven workflow improvements.
Qualifications
- 3–7 years of experience as an EA, PA, or in a similar high-touch support role.
- Backgrounds outside real estate and investments welcome, including tech and healthcare.
- Tech-savvy and comfortable with AI tools, CRM platforms, and building new systems.
- Polished, professional presence and strong communication skills.
- Flexible and adaptable, with occasional weekend availability and travel on short notice.
- Proactive, entrepreneurial mindset.
- Discreet and trustworthy with sensitive information.
If this sounds like a fit, please submit your resume for consideration!
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Vacancy posted 5 days ago
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