Office Manager Elementary Education

Elementary Academics Office Clerk

Pay Grade: 790 (Min $23.91 per hr) Work Days: 226

Primary Purpose: Facilitate the efficient operation of the district's Elementary Academics office and provide clerical services for the district's Elementary Academics staff.

Qualifications:

• Education/Certification: High school diploma or equivalency
• Special Knowledge/Skills: Proficient use of personal computer with excellent software skills, including word, Excel, spreadsheets, file maintenance, and databases
• Effective communication and interpersonal skills (verbal and written)
• Basic math skills
• Experience: One to three years of secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

• Assume responsibility for the organization, operation, and distribution of work in the Elementary Academics office
• Collaborate with the Elementary Academics office and other departments and campuses
• Receive incoming calls for Elementary Academics, take reliable messages, and route to appropriate staff
• Schedule meetings, appointments and maintain calendar for Elementary Academics staff
• Work with local budgets by reporting balances, expenditures, entering all budget transfers, and all business transactions per district policies and guidelines
• Generate requisitions and purchase orders
• Assist with the Instructional Materials (IMA) process by obtaining quotes, entering, tracking, and receiving
• Collect, deposit, and maintain records of all monetary transactions
• Manage timesheets for curriculum writing projects, required training compensation, and special projects
• Maintain department records and files
• Order, receive, store, and issue supplies and equipment
• Sort, distribute, or deliver mail and other documents
• Monitor personnel time records to include sick leave, vacation, and special requests
• Make travel arrangements (for coordinators, teachers, and students in competitions)
• Assist Elementary Academics staff with securing rooms, scheduling, preparing handouts, and coordinating food/beverage needs during events
• Assist with needs, requests, and support for Elementary Academics teaching staff
• Follow all rules, regulations, and policies of Plano ISD and follow directives of supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the Administration and/or supervisor

Equipment Used: Uses computer, scanner, printer, copier, and calculator

Working Conditions:

• Mental Demands: Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress
• Physical Demands/Environmental Factors: Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

JE080726