File Clerk

File Clerk

Major duties and responsibilities include, but are not limited to:

• Performs duties related to the receipt, scanning, indexing, and destruction of health and administrative information.
• Interfaces with personal computer (PC) applications as well as numerous Vista applications.
• Analyzes and researches medical and administrative reports received from non-VA health care facilities. The clerk needs to make a determination as to how these documents are to be configured.
• Performs qualitative reviews on work performed by self and others. Assures patient care data entered into Veterans Health Information Systems and Technology Architecture and/or Computerized Patient Record System is accurate, timely, complete and reliable.
• Correctly configures all documents imported from other devices or sources, including pdf, tiff, jpeg files, etc. in VistA Imaging/Capture.
• Maintains a tracking system to follow up on missing, incomplete or unauthenticated documents to assure timely scanning.
• Keeps current on emerging issues, trends and changes in regulatory requirements in the Health Information Management Section, including the electronic health record, document scanning and information technology.
• Uses a variety of VA Clinical practice guidelines to perform daily functions, including VistA, CPRS, and Vista Imaging Capture, Vista imaging Display, FBCS Medical Record Scanning, and Doc Search.
• Works within a team environment; supports peers in meeting goals and deadlines; flexible and can multi-task; works well under pressure; and manages and coordinates work to meet frequently changing priorities and deadlines.
• Arranges records for storage/reference. Prepares files for retention and disposal.
• Applies laws and regulations pertaining to the security, privacy and confidentiality of health information, (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA), etc.). With knowledge of the Veterans Health Administration Records Control Schedule 10-1, the Health Information Management section of VHA Handbook 1907.01 and the VHA Handbook 1907.07 as they relate to HIMS practices and procedures.
• Showcases flexibility in order to undertake a variety of miscellaneous duties as assigned by the Supervisor, or Lead.
• Other duties as assigned.

Work Schedule: Full time-Monday through Friday 8:00am to 4:30pm.

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: File Clerk/ PD03374-A

Relocation/Recruitment Incentives: Not Authorized.

Critical Skills Incentive (CSI): Not Approved.

Permanent Change of Station (PCS): Not Authorized.

Notification:

• This position is in the Competitive Service.
• Competitive Service- "The first year of Service of an employee who is given a career or career conditional appointment in the competitive service under the Civil Service Regulations is a probationary period unless specifically exempted by the appointing authority".
• Current and former Federal employees should submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• Interchange Agreements with Other Merit Systems: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) formerly 38 U.S.C. 4104(1) and (3) must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.
• The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at