Receptionist

School Receptionist

The receptionist is a vital person to the overall operation of an orderly, smooth running, and effective school program. This person must be able and willing to accept directions, complete assignments, and be of assistance to all of the school staff.

The essential functions of this position include:

• Serving as an effective public relations person.
• Being courteous and pleasant at all times.
• Answering the telephone; providing accurate information to callers and/or forwarding calls to appropriate staff persons.
• Accepting responsibilities of the specific office and channeling requests through the proper means.
• Maintaining a business-like atmosphere in the office.
• Exemplifying good example of orderliness, efficiency, neatness, and good citizenship at all levels.
• Promoting harmony and pleasant working relationships at all levels.
• Being able to work from general guidelines without constant supervision.
• Keeping information confidential.
• Taking and transcribing dictation of various types, including correspondence, reports, notices, recommendations, and record notes of meetings.
• Obtaining, gathering, and organizing pertinent data as needed, and putting it into usable form.
• Maintaining a regular filing system, as well as a set of locked confidential files, and processing incoming correspondence as directed.
• Placing and receiving telephone calls, and recording messages.
• Ordering and maintaining supplies as needed.
• Performing any bookkeeping tasks associated with the specific position.
• Performing a variety of routine clerical duties and some specialized duties according to assigned school and/or department.
• Welcoming visitors and arranging for their comfort, and screening unexpected callers in accordance with predetermined instructions.
• Performing all assignments in a timely manner with accuracy.

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.

Education, experience, and skills required:

• High school diploma.
• Proven knowledge of computer applications and office machines.

Terms of employment: One Hundred and Eighty Days (180).

Evaluation: Performance of this job will be evaluated in accordance with the provisions of the Board's policy on evaluation of classified personnel.

Language skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondences. Ability to present information in one-on-one and small group situations to customers, clients, other employees, and/or students.

Mathematical skills: Ability to calculate figures and amounts such as discounts, interests, commissions, and percentages. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning ability: Ability to deal with problems involving a variety of concrete variables in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Other skills and abilities: Ability to develop effective working relationships with staff and the school community. Ability to communicate clearly and concisely. Ability to perform duties with awareness of all district requirements and the Board of Trustees' policies.

Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Employee must be able to distinguish the difference between bells, buzzers, beeps, etc. While performing the duties of this job, the employee is required to meet deadlines with severe time constraints.

The employee is continuously communicating through speech.

Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The employee is frequently interacting with the public and staff.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.