Executive Operations Specialist

Organizational Overview The mission of PEAK Parent Center is to provide training, information, and technical assistance to equip families of children, birth through twenty-six, including all disability conditions with strategies to advocate successfully for their children. As a result of PEAK’s services to families and professionals, children and adults with disabilities will live rich, active lives participating as full members of their schools and communities. Working at PEAK Parent Center PEAK is a leading 21st-century parent center breaking new ground to meet the needs of families in our community. By working with us, you will have the opportunity to be a part of the development and growth of changing lives. Our team is looking for someone who is willing to grow with the company, be an advocate for our work, and hit the ground running. Being able to manage and complete work independently while communicating clearly and effectively across the organization is vital. This position will have an opportunity to grow and learn from the CEO while having the freedom to complete projects and tasks individually. At PEAK, we believe that all children, including children with disabilities, can learn and participate in their neighborhood schools. Every day, PEAK teaches parents, students, educators, and professionals the skills they need to successfully educate students with all types of disabilities and abilities. We do this because all children deserve the chance to become contributing members of their community, which begins at school. Our mission doesn’t stop there either, we believe that our employees deserve the opportunity to learn, grow, and feel safe while working for us. We work hard to accommodate all types of people in different situations with different family needs. We are kind and have a strong sense of camaraderie within the team. We hope that as you apply for and join our team, you feel welcome, empowered, inspired, and encouraged to help carry out our mission. Benefits Medical, Dental, and Vision with a Company Contribution toward each plan Company Paid Small Group Life Insurance Retirement Plan with a Company Match Sick and Accrued Vacation Time Growth Opportunities and Professional Development Position Summary The Executive Operations Specialist provides high-level operational and administrative support to the CEO, strengthening organizational effectiveness through executive coordination, governance support, and accurate data management. This role enhances efficiency, accountability, and alignment with the organization’s strategic priorities. Executive Assistant and Reception Duties Provide executive-level administrative and calendar management support to the CEO to ensure effective leadership, accountability, and alignment with organizational priorities. Perform administrative functions that support the CEO ’s governance responsibilities and the efficient operation of the organization. Coordinate CEO outreach activities in collaboration with the management team to support organizational relationships and strategic initiatives. Plan, coordinate, and document team meetings, retreats, and governance-related activities in accordance with organizational policies. Serve as a professional point of contact for internal and external stakeholders, responding to inquiries and directing communications appropriately. Maintain accurate records, manage data and electronic filing systems, and prepare reports and correspondence to support transparency and informed decision-making. Support organizational events, workshops, and conferences, including materials preparation, logistics coordination, and post-event follow-up. Safeguard confidential organizational, board, staff, and participant information in accordance with nonprofit governance standards and applicable regulations. Ensure designated accommodations and support is provided to staff with disabilities to enable full participation, consistent with organizational policy and legal requirements. Operational Specialist Duties Serve as a primary point of contact for general inquiries regarding PEAK activities. Support project staff with training marketing, preparation, delivery, and follow-up, including preparation and participant communications. Assist with training logistics to ensure designated trainers have required materials, resources, technology, and travel accommodations. Prepare and provide project status reports. Assist with event and webinar data collection, analysis, compilation, and reporting. Supervisory Duties None Organizational Relationship Reports directly to the CEO and interfaces with other departments as needed. Education or Formal Training High school graduate or equivalent required Three to five years related experience, preferred Required Skills and Knowledge Proficiency of computer applications including databases, Microsoft Word, Excel, and PowerPoint Proficiency in Salesforce is a plus, or performance management systems Strong organizational and time management skills Strong customer service skills and principles Strong verbal and written communication skills Experience with complex office equipment Team player Detail orientation Experience in orchestrating and handling a wide range of administrative support tasks in a timely, efficient manner Punctual with strong attendance history. Preferences Bi-lingual (English and Spanish language skills) a plus Job Requirements Position requires availability outside standard business hours, including occasional evenings, weekends, extended conference hours, and overnight in‑state trainings. Must follow proper safety procedures when performing physical job tasks Participate in staff development activities as assigned Decision Making Responsibility Exercise sound judgment and accountability in daily decision-making, with consideration for people, costs, service quality, and client relationships. Maintain confidentiality and safeguard PEAK Parent Center information in accordance with agency standards. Job Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and web‑based conferencing tools. Physical Demands Must meet physical requirements to perform essential job functions Regularly required to talk and hear Frequently required to sit, stand, walk, use hands, and reach with arms Occasionally required to stoop, kneel, crouch, or crawl Ability to lift 30 pounds. Vision requirements: close, distance, color, peripheral, depth perception, and focus adjustment Position Type and Expected Hours This position is Full‑time. Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening, overnight, and weekend work may be required as job duties demand, particularly during the conference. Note Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This document does not create an employment contract, implied or otherwise, other than an at‑will relationship. The company is an equal opportunity employer, drug‑free workplace, and complies with ADA regulations as applicable. Applications are due by March 20, 2026 by 12 pm MT. #J-18808-Ljbffr