Construction Project Coordinator

Construction Project CoordinatorThe Construction Project Coordinator provides primary administrative support for construction projects while managing front desk operations. This role works closely with project managers and the accounting team to gather, track, and organize critical project documentation used for invoicing, billing, compliance, and safety tracking. It is an excellent opportunity to gain broad exposure to construction project administration and develop toward more advanced project operations roles.ResponsibilitiesManage front desk operations, including greeting visitors, answering calls, and serving as a central point of contact for internal teams, subcontractors, suppliers, and clients.Collect, track, and organize certificates of insurance, bonds, W-9s, and other subcontractor documentation required for project compliance.Maintain accurate project records, including subcontractor and supplier information, contact details, and compliance documentation.Enter insurance certificate information and related data into Sage and ensure records remain current and accurate.Support projects related to MOPAR/Stellantis by uploading documentation into Stellantis and safety compliance portals, following established procedures and timelines.Assist with invoice preparation and billing documentation by compiling project information for the accounting department.Coordinate with project teams to ensure all documentation is complete, properly organized, and submitted on time to meet project and billing deadlines.Review, update, and track project information using Excel to support reporting, compliance, and billing activities.Utilize Procore to review and process timecards, with training provided as needed.Support certified payroll and job costing processes by organizing and providing accurate project and labor information.Perform document control and construction administration tasks, ensuring that all project documents are properly filed, accessible, and up to date.Provide general administrative support to project managers and accounting, including data entry, change order documentation, and other project coordination activities.Ensure a professional and organized front desk environment that supports efficient communication and a positive experience for visitors and callers.Essential SkillsAt least 2 years of experience in construction administration or construction project coordination.Strong organization skills with the ability to track, manage, and maintain large volumes of project documentation.Proficiency in Microsoft Excel for tracking and reviewing project information.Proficiency with Docusign for managing electronic signatures and document workflows.Experience using Sage for entering and managing insurance certificates and project-related data.Ability to utilize Procore for timecard review and processing, with willingness to learn additional features as needed.Experience working with insurance certificates and related compliance documentation.Familiarity with ISNetworld or similar safety tracking platforms.Understanding of the differences between subcontractors and suppliers and how each is managed within construction projects.Knowledge of certified payroll processes and job costing in a construction environment.Strong document control skills, including maintaining accurate, organized, and accessible records.Proficiency with general Microsoft Office tools for administrative and project support.Accurate data entry skills and attention to detail in all documentation and billing activities.Ability to provide reliable administrative support in a fast-paced project environment.Additional Skills & QualificationsExperience managing certificates of insurance, bonds, and W-9 documentation is highly beneficial.Experience with construction document control, project administration, or project coordination.Familiarity with change order processes and related documentation.Experience using ISNetworld for safety tracking and compliance reporting.Interest in long-term career growth within construction project operations.Potential to advance into a Project Engineer role, particularly for candidates with a Construction Management degree and a desire to move deeper into project operations.Work EnvironmentThis position is 100% onsite in Livonia, working standard hours of 8:00 AM to 5:00 PM. The role is based at the front desk and includes regular interaction with project managers, accounting staff, subcontractors, suppliers, and clients. The environment is professional, fast-paced, and focused on collaboration between project management and accounting teams, offering broad exposure to construction project administration and opportunities for long-term growth.Job Type & LocationThis is a Contract to Hire position based out of Livonia, MI.Pay and BenefitsThe pay range for this position is $55000.00 - $65000.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a fully onsite position in Livonia, MI.Application DeadlineThis position is anticipated to close on Oct 7, 2026.