Accounts Payable Technician

Job Title

Perform complex duties involving the preparation and maintenance of various accounting reports, ledgers and records related to revolving cash funds, accounts payable, and purchase orders.

Essential Job Functions

Duties may include, but are not limited to, the following:

• Audits and maintains files and records and produces tabulated information pertaining to warrants, invoices, purchases, supplies, vouchers, and related functions.
• Maintains time records and various financial records requiring the use of independent judgment.
• Posts checks to ledger accounts.
• Balances financial statements for various funds.
• Reconciles County and District records, researching discrepancies and processing change documents.
• Gathers, assembles, tabulates, verifies, and files financial data.
• Maintains financial records and processes documents involved in financial transactions.
• Processes payments and matches invoices with purchase orders to items and amounts.
• Assigns batch numbers to purchase orders and input payment information into computer.
• Orders and audits batch pre-lists.
• Prepares and distributes copies of batch lists to appropriate supervisors and departments.
• Processes revolving cash requests for reimbursement utilizing a pay-voucher system.
• Operates computers, calculators, and other office equipment in entering and producing information pertaining to area of assignment.
• Maintains records on special requisitions, conference expense accounts, categorical programs, vendors, insurable values, damage reports, and other related functions.
• Provides information and assistance to District staff concerning assigned activities.
• Coordinates with other departments, outside agencies, and outside vendors as necessary.
• Performs job related duties as assigned.

Qualifications

Two years of paid experience in the preparation and maintenance of financial records of a public entity AND high school graduation or the equivalent supplemented by additional specialized training or college-level course work in accounting, bookkeeping, or a closely related field. (Substitution: Private sector experience of the kind indicated may be substituted for public sector experience at the rate of two months private sector for one month of public sector.)

Additional Information

Only online applications are accepted via Computer access is available in the Personnel Commission Office. Following closing of recruitment, no additional application material or information will be accepted. Recruitment Type: Open & Promotional (Anyone may apply for this position). This is a non-exempt position, Regular Classified Salary Range 36A. Most positions in this class work 8hours/12months. The probationary period for employees in this classification is six (6) months (or 130 working days of paid service). Benefits: Health, Vision, Dental and PERS (retirement). Benefits are available to full-time and part-time employees. For complete details visit Employee Benefits. The examination includes a written examination and a performance examination. Only qualified candidates will be invited to participate in the examination process. Reasonable accommodations are available for applicants with disabilities. Fingerprinting, drug and tuberculosis testing is required of all successful candidates new to the district. District employees and external applicants must upload proof of education and/or training with each application. In compliance with California SB 1100, a valid California driver's license and automobile insurance are required only for positions in the classification where driving is an essential job function.