Accounts Payable Specialist

Accounts Payable Specialist

Manage high volume accounts payable processing activities with a focus on accuracy, timeliness, and compliance.

Review, reconcile, and match purchase orders, invoices, and receipts to ensure proper payment authorization and processing.

Process vendor invoices and resolve discrepancies related to pricing, quantities, approvals, and supporting documentation.

Maintain accurate accounts payable records and ensure transactions are properly recorded within the ERP system.

Partner with procurement, finance, and operational teams to resolve invoice and purchase order issues.

Monitor invoice workflows and payment schedules to ensure timely vendor payments.

Assist with month end close activities including account reconciliations and reporting support.

Maintain vendor records and support vendor onboarding and maintenance activities.

Identify process improvement opportunities to increase efficiency and accuracy within accounts payable operations.

Support audit requests and maintain documentation in accordance with company policies and procedures.

Review and process a high volume of invoices in a fast paced environment.

Match invoices to purchase orders and receiving documentation.

Research and resolve invoice discrepancies and payment exceptions.

Process vendor payments and ensure compliance with established payment terms.

Communicate with vendors regarding invoice status, payment inquiries, and account reconciliation matters.

Work closely with internal stakeholders to obtain approvals and supporting documentation.

Utilize Oracle or other ERP systems to process transactions, maintain records, and generate reports.

Track invoice queues and prioritize workloads to meet processing deadlines.

Maintain organized electronic and physical documentation for accounts payable transactions.

Support month end reporting and reconciliation activities.

Bachelor's degree in Accounting, Finance, Business, or related field required.

3+ years of accounts payable experience in a high volume processing environment.

Experience matching purchase orders, invoices, and receipts within an accounts payable function.

Experience utilizing Oracle or other enterprise ERP systems for accounts payable processing.

Strong understanding of accounts payable processes, invoice workflows, and payment procedures.

Experience supporting procurement and purchasing related activities.

Strong analytical and problem solving skills with attention to detail.

Ability to identify discrepancies, investigate issues, and drive resolution independently.

Proactive mindset with the ability to take ownership of responsibilities and improve processes.

Excellent organizational and time management skills.

Strong communication and stakeholder management abilities.

Ability to manage multiple priorities and deadlines in a fast paced environment.

Proficiency with Microsoft Excel and other Microsoft Office applications preferred.

Experience working in large corporate or enterprise environments preferred.