Administrative Assistant to Director of Technology

Position Type:
Clerical - District Level

Date Posted:
6/9/2026

Location:
Smalley Building
Primary Purpose:
Assist with the daily operation of technology department office and provide clerical services to the director of
technology & innovation and other staff.

Qualifications:
Education/Certification:
High School Diploma/GED

Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Knowledge of correct English usage, grammar, spelling and punctuation
Basic math skills
Ability to use personal computer and software to develop spreadsheets, data bases, and do work processing
Assisting in the planning and maintain of projects
Helping to coordinate and manage project tasks and deliverables
Tracking and reporting project progress
Managing project budgets, plans, and schedules with director supervision
Scheduling and documenting project meetings
Highly responsive to director and district needs

Experience:
Three (3) years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Prepare correspondence, memorandums, forms, requisitions, and reports for the technology department
office using personal computer.
2. Compile pertinent data as needed when preparing various state and local reports.
3. Maintain physical and computerized departmental files.

Phones
4. Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests
that fall within level of responsibility.

Accounting
5. Prepare, process, and track all purchase orders and payment authorizations.
6. Perform routine bookkeeping tasks, including simple arithmetic operations, to maintain department budget
records.
7. Monitor and process personnel time records including leave requests and reports; compile and submit to
central office.

Other
8. Input all information on purchases of supplies and equipment in the computer.
9. Be available by phone, email, or video conferencing to confer with district personnel, students, and/or
parents.
10. Communicate with students or parents on a regular basis via phone or video conference, email, or district approved website.
11. Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Frequent districtwide travel; occasional statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Attachment(s):

• Admin Asst to Director of Technology & Innovation.docx