Department Secretary - Plant Operations & Information Services

Job Description

Job Description

Description:

Hocking Valley Community Hospital (HVCH) is currently seeking a Secretary for our Plant Operations and Information Services Departments to join our friendly, hard-working patient-centered team for the following shifts:

• Part Time, 1st Shift, Flexible Schedule
• 64 hours per pay
• At least 1 year of experience in clerical and office setting

HVCH is a 25 bed critical access hospital (CAH) with over 325 employees who serve the residents and visitors of Logan, Ohio through various ancillary and 24-hour emergency care services. We are nestled in the heart of the beautiful Hocking Hills Region in southeastern Ohio, less than an hour from Columbus. Our employees are just as important as our patients. HVCH offers competitive pay as well as outstanding benefits, including:

• Medical, Dental, and Vision insurance
• Life/AD&D
• Long-Term Disability
• Voluntary Life and Supplemental Insurance (ie. Short-Term Disability, Cancer, Accident, etc.)
• Flexible Spending Accounts (Healthcare and Dependent Care)
• OPERS pension plan and Deferred Compensation for retirement
• Paid sick, vacation, and holidays
• College Advantage Ohio 529 Tuition Savings Program
• Tuition/Education Reimbursement
• Tuition discounts with Hocking College, Ohio Christian University, and Grand Canyon University.
• Employee Wellness Program
• Employee Assistance Program
  

JOB DUTIES AND RESPONSIBILITIES

• Serve as the primary administrative support for both IT and Facilities teams
• Track, log, and route IT helpdesk tickets and facilities work orders
• Coordinate scheduling for system maintenance, equipment repairs, and vendor services
• Schedule, records and maintains minutes of department employee meetings as well as for EOC, Safety, and DNV meetings
• Works closely with Director, CNO, Risk Manager, and others for all DNV and ISO compliance
• Assist with audits by providing documentation for IT systems and facility compliance
• Keeps updated procedures manuals, department, safety, and life safety manuals
• Assist in creating and maintaining policies and procedures for Plant Ops and Information Services, reviewing on an annual basis for updates
• Maintain accurate records of IT assets and facility equipment
• Manage inventory of office supplies, IT equipment, and facility materials
• Support procurement processes, including purchase orders, invoices, and vendor communication
• Organize and maintain documentation such as contracts, warranties, service agreements, and compliance records
• Prepare reports and spreadsheets for asset tracking, maintenance schedules, and budget monitoring
• Ensure timely communication between employees, IT support, and facilities staff
• Flexibility to undertake a variety of assignments
• Carries out additional tasks as assigned

REQUIREMENTS

• High school diploma or equivalent preferred.
• At least 1 year of experience in clerical and office setting.
• Strong organizational and multitasking skills with the ability to manage multiple priorities effectively.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other office management software.
• Ability to maintain accurate records, files, and correspondence in a timely manner.
• Experience preparing reports, meeting materials, and departmental documentation.
• Strong communication and interpersonal skills with the ability to interact professionally with employees, vendors, and management.
• Ability to coordinate meetings, schedules, and departmental activities efficiently.
• Prepare, record, and distribute meeting minutes, ensuring accurate documentation of discussions, decisions, and action items.
• Experience handling work orders, tracking maintenance requests, and monitoring completion status preferred.
• High attention to detail and accuracy in data entry, reporting, and document preparation.
• Ability to exercise tact, professionalism, and confidentiality when dealing with sensitive information and personnel matters.
• Strong problem-solving skills and ability to work independently with minimal supervision.
• Dependable, punctual, and able to work in a fast-paced environment.