Events & Volunteer Coordinator

Events & Volunteer Coordinator Organization: Pedal the Cause Reports To: Director of Events About Pedal the Cause Pedal the Cause is a St. Louis-based 501(c)(3) nonprofit organization with the mission of providing critical funding for cancer research at Siteman Cancer Center and Siteman Kids at St. Louis Children’s Hospital through our annual cycling challenge. It is our hope that research funded by Pedal the Cause will ultimately lead to a cure for cancer. Position Overview The Events & Volunteer Coordinator plays an integral role in advancing Pedal the Cause’s mission by supporting event execution and growing a strong, engaged volunteer program. This highly collaborative role serves as a key point of contact for participants, volunteers, and community partners, while helping to bring Pedal’s events and programs to life throughout the year. This position is ideal for someone who enjoys hands‑on work, is comfortable juggling multiple priorities, and takes pride in creating well‑executed, meaningful experiences that support Pedal the Cause’s mission. Position Responsibilities Event Operations & Execution Provide hands‑on support across all Pedal events, including signature events and Ride Weekend Manage and maintain event packing lists, inventory, and organization of event materials Assist with event logistics planning, timelines, and vendor coordination Support on‑site execution, including setup, troubleshooting, and breakdown Help ensure a high‑quality, seamless experience for participants, partners, and guests Support the Director of Events in managing the Events Committee, including meeting prep and follow‑up Assist with event documentation and post‑event recaps and surveys to improve future operations Assist with building and tracking event timelines and key deliverables to support successful execution Volunteer Program Support recruitment, coordination, and stewardship of volunteers across all Pedal events Help grow and diversify the volunteer pipeline, including outreach to community groups and organizations Coordinate volunteer scheduling, communication, and assignments Support development of training materials and processes to build a more structured and scalable volunteer program Assist with management of volunteer leaders, including onsite leaders and group coordinators Provide on‑site volunteer support during events, ensuring a positive and organized experience Represent Pedal the Cause at volunteer fairs, tabling opportunities, and community presentations Support recruitment, coordination, and management of Refueling Station volunteer groups for Ride Weekend and Training Rides Serve as the primary point of contact for Refueling Station Leaders Coordinate basic logistics support for Refueling Stations, including packing lists and supply organization in collaboration with the Events team Opportunity to take ownership of and grow key areas of the volunteer program over time Kids Challenge Program Support planning and execution of the Kids Challenge program and related events Assist with Kids Challenge Kickoff event planning and logistics Help recruit and manage vendors, activity partners, and on‑site activations Support securing and organizing fundraising incentives and prizes Help enhance the overall Kids Challenge experience and growth year over year In‑Kind Sponsorship & Partner Support Assist in sourcing and securing in‑kind partners to support events and programs Help manage partner relationships, including communication and logistics coordination Support fulfillment of partner deliverables (signage, activation, product placement, etc.) Track in‑kind contributions and assist with recognition and stewardship efforts Collaborate with internal team members to ensure partner integration into events is smooth and impactful Qualifications & Skills Bachelor’s degree required Strong communication, interpersonal, and customer service skills, with the ability to represent Pedal the Cause professionally Strong written communication skills and comfort managing a high volume of emails and details Highly organized and detail‑oriented, with the ability to manage multiple priorities and deadlines Resourceful problem‑solver with a proactive, positive, and mission‑driven mindset Eagerness to learn and grow within event management and nonprofit operations Experience with Microsoft Office Suite and Google Workspace (Docs, Sheets, Forms, Drive); familiarity with tools such as Canva and online registration systems, like RunSignUp, preferred Ability to work both independently and collaboratively Comfortable in a hands‑on role that includes both planning and on‑site event execution, including setup, breakdown, and lifting or moving materials Ability to work long, active days during event execution periods St. Louis‑based; hybrid work environment with a mix of in‑office and remote work, with in‑person presence required for events and key meetings Additional Requirements Availability to work evenings and weekends, especially during peak event season Required to work Ride Weekend annually (typically the third weekend of September; 2026 dates: September 19–20) Ability to lift 20 lbs Benefits Pedal the Cause offers competitive compensation, a comprehensive benefits package including medical and dental insurance, generous paid time off, ongoing professional development opportunities, and a strong 401(k) retirement plan. Pedal the Cause is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. To Apply Please email your resume and cover letter to: View email address on click.appcast.io #J-18808-Ljbffr ROME GROUP