Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment operations for a Contract position based in Vero Beach, Florida. This role focuses on maintaining accurate financial records, processing vendor payments in a timely manner, and ensuring transactions are coded correctly across accounts. The ideal candidate is detail-oriented, organized, and comfortable handling high-volume payable tasks while helping keep accounting workflows efficient and compliant.

Responsibilities:
• Review incoming invoices for accuracy, completeness, and proper approval before processing payment.
• Assign correct general ledger coding to invoices and expense items to support accurate financial reporting.
• Process accounts payable transactions efficiently while maintaining organized and up-to-date payment records.
• Prepare and manage ACH payments and check runs according to established schedules and internal controls.
• Reconcile vendor statements and investigate discrepancies to resolve payment issues promptly.
• Communicate with vendors and internal teams regarding invoice status, payment timing, and documentation needs.
• Maintain supporting records for payable activity to ensure audit readiness and compliance with company procedures.• Experience handling accounts payable activities in a detail-focused accounting or finance environment.
• Working knowledge of invoice coding and account allocation principles.
• Ability to process ACH transactions and coordinate scheduled check payments accurately.
• Strong attention to detail with a high level of accuracy in data entry and recordkeeping.
• Comfortable reviewing large volumes of invoices while meeting deadlines.
• Effective communication skills for working with vendors and cross-functional internal stakeholders.