Administrative Specialist

Administrative SpecialistBelow you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link. Applicant Portal Voluntary Demographics. The information requested below is used to assist us in our compliance with Federal/State equal employment opportunity record keeping and reporting. Your response is voluntary and will not be used in any way to determine your eligibility for employment.This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first. Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses. The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on October 26, 2026.Posting DetailsApplications will be accepted until midnight (Eastern Time Zone) on the 'Posting End Date' shown below.Position InformationJob Title - Administrative SpecialistApplications Accepted From - Public: Open to the public, AFSCME 3200 University WideSpecial Instructions to Applicants - This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio UniversityAFSCME3200 employees will be considered first.Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses. The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on October 26, 2026.This position is eligible for the following benefits: - medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.Posting Number - 20167073SJob Description - Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.Job ResponsibilitiesMay supervise or oversee the work of Technical & Administrative Support staff and/or student employees.Resolves complex and unique problems that require an ability to interpret established policies and procedures.Oversees department unit administrative processes.Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.Manages academic courses and textbook information. Plans and maintains website as well as other department publications.Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.Minimum Qualifications - Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level.Preferred Qualifications - Experience with systems utilized by Ohio University, including Concur, OBI, SalesForce, BobcatBuy, OneDrive, as well as Microsoft Word, Excel, Outlook and TEAMS Experience within a research active academic settingWorking Conditions/Physical DemandsDepartment - HCOM - Biomedical SciencesPay Rate - The hourly rate starts at $16.84, with the potential of up to $21.48 per hour. The final offer will be commensurate with the candidate's education and experience in relation to the minimum qualifications for the position. Pay is accompanied by Ohio University's generous benefits package, which includes: Free tuition for employees and dependents Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance An excellent retirement plan with up to a 14% employer contribution Wellness programs, on-site wellness facilities, and a robust employee assistance program Paid parental leave, adoption reimbursement, and more Additional information is available at: Compensation Estimator (For Full-Time Benefits Eligible Employees) - Discover the full value of joining Ohio University by clicking this link: Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more. See details on what we offer in one place and compare different options for retirement and insurance. Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.Job Open Date - 10/12/2026Posting Close Date - 11:59 p.m. on October 26, 2026.Job Category - Classified AFSCME 3200 Bargaining Unit appointmentMonthsPlanning Unit - Heritage College of Osteopathic MedicineWork Schedule - Monday through Friday 8 a.m. to 5 p.m., with occasional after-hours, weekend, and travel as needed. Flexplace and flextime arrangements may be available for this position.Campus - Athens, OhioExpected hours worked per week - 40Expected duration of assignment - OngoingApplicants may contact this person if they have questions about this position. - Jordyn Boyer, View email address on click.appcast.io Statement - Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.Job InformationEmployment Type - full-time regularJob Family/Subfamily - Administrative Services-GeneralistCareer Track & Level - TAS3Pay Grade - AF3200 |14|Clery Act Annual Safety and Fire ReportClery Act Statistics - To view the Clery Act Annual Safety and Fire Report Click Here!Applicant DocumentsRequired DocumentsResume/Curriculum VitaeCover LetterReferencesOptional Documents