Administrative Coordinator II

Administrative Coordinator II

The Administrative Coordinator II provides advanced administrative and operational support for the Office of Employee Services. This position coordinates and supports a wide range of HR functions, including employment processes, benefits administration, employee development initiatives, and compliance-related activities. Serves as a central point of contact for internal and external stakeholders, ensuring efficient operations, data integrity, and adherence to institutional policies and regulations. The role requires independent judgment, attention to detail, and the ability to manage complex, high-volume administrative processes while supporting multiple HR functional areas.

Administrative Support

• Provides high-level administrative support to the Office of Employee Services.
• Coordinates daily office operations, including scheduling, correspondence, and records management.
• Maintains confidential personnel records and ensures accuracy of HR data.
• Coordinates department meetings, trainings, and events, including logistics and materials.
• Manages office supplies, equipment, and resource allocation.
• Assists leadership with calendar management and special assignments.
• Serves as a primary point of contact for HR-related inquiries and directs requests appropriately.
• Communicates effectively with employees, departments, and external partners.
• Assists in drafting and distributing communications, announcements, and informational materials.
• Ensures a high level of customer service and responsiveness.
• Provides support in overseeing budget monitoring, maintaining accurate fiscal records, and managing department contracts.
• Provides support during peak operational periods, prioritizing high-volume tasks and ensuring timely, accurate processing and continuity of operations across HR functions.
• Assists in the development, revision, and implementation of standard operating procedures and process improvement initiatives.
• May support onboarding, training, and employee development initiatives.
• May coordinate logistics for workshops, orientations, and training sessions.

Compliance and Records Management

• Serves as the primary point of contact for records retention management, ensuring proper maintenance, retention, and disposal of records in compliance with institutional policies and applicable regulations.
• Maintains and updates personnel records in accordance with records retention guidelines.
• Ensures compliance with university, state, and federal HR policies and procedures.
• Assists with audits and data verification activities.
• Protects the confidentiality and integrity of employee information.
• Conducts employment verifications, including responding to verification requests, maintaining accurate employment data, and ensuring compliance.
• Maintains and updates employment records in HRIS (Workday) and personnel files, ensuring compliance with records retention and confidentiality requirements.

Projects and Reporting

• Assists with HR projects, process improvements, and operational initiatives.
• Compiles and analyzes HR data for reports and decision-making. Supports implementation of new HR programs, systems, or procedures.
• Compiles, analyzes, and prepares reports

Other Duties as Assigned

• Performs other duties as assigned to support the mission of the Office of Employee Services.

Qualifications

Required Education

Bachelor's degree or equivalent combination of education and experience.

Required Experience

Three years of related experience.

Why Join the Javelina Nation?

Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community
• Opportunities for professional development
• Competitive benefits through the Texas A&M University System
• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University's culture and guide its strategic plan. More information on TAMUK's Strategic Plan and Shared Values can be found here.

4DX: TAMUK employees actively engage in Franklin Covey's 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus: TAMUK employees embody the Institute for Evidence Based Change's Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits

Compensation: Commensurate with experience

Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees' well-being, professional growth, and financial security.

BENEFITS (rules, policies, eligibility apply)

With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.

Insurance:

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-Campus Wellness Opportunities:

• TAMUK's Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Employee Tuition Assistance Program

• Book scholarships

• Public Service Loan Forgiveness

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Employee Leave:

• 8+ hours of vacation per month

• 8 hours of sick leave per month

• 8 hours of paid Birthday leave

• 12-15 paid holidays per year

Additional Information

A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual's expense, is recommended to determine whether the individual's current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university's ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

Application Instructions

During the application