Executive Assistant 3 Haas School of Business

Apply for Job Job ID 85814
Location Main Campus-Berkeley
Full/Part Time Full Time
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About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

As the second oldest business school in the United States, UC Berkeley Haas has been redefining business education since 1898. Situated in the heart of Bay Area innovation and rooted in UC Berkeley's public mission, we're a place where ambition meets purpose and innovation meets impact. We develop leaders who challenge assumptions, ask the right questions, and make business better. What sets us apart is our focus on the human edge: judgment, rigor, ingenuity, conviction, and confidence. Our "One Haas" culture is collaborative and unified, bound by four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, Beyond Yourself. Join us in moving business and society forward.

Application Review Date

The First Review Date for this job is: May 11, 2026

Responsibilities

This position involves providing professional, comprehensive administrative support to the Dean of the Haas School of Business, including the scheduling, email management, task oversight, and coordination of work of a group of the executive's subordinate management staff. Performs and/or oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

• Oversees and ensures the daily administrative operations run smoothly for the Dean's office, which may include supervising and ensuring the development of subordinate staff.
• Participates in the development and implementation of efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses. This includes forwarding situations and issues presented by staff, faculty, and external constituents to appropriate staff members for resolution. When appropriate, responds on behalf of the Dean and/or drafts responses for the Dean or others who may need to respond to political or other sensitive inquiries.
• Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency and to allocate time for scheduled events, travel and meetings. As part of this, develops and maintains efficient and effective systems for managing information, projects, and communications to ensure timely and accurate responses.
• Maintains a comprehensive database of initiatives and assignments, including actions delegated.
• Responds to inquiries from faculty, staff, students and the public on behalf of the executive regarding organization operations, policies and procedures.
• Researches, compiles and summarizes issues, policies and topics; provides background information, talking points and briefing materials for the executive.
• Briefs executives on deadlines and the status of pending issues.
• Organizes ad hoc committees appointed by the executive on a broad range of issues.
• Investigates issues and problems; drafts and prepares responses to urgent requests.
• Prepares responses to urgent divisional requests on behalf of the executive.
• Prepares confidential reports for senior staff, systemwide and other officials.
• Makes high level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy.
• Other duties as assigned, including handling the details of a variety of matters on behalf of the executive and others in support of school goals.
• Implements related business processes.
• Professional Learning and Growth: Actively contributes to a team environment that fosters and promotes a culture of belonging for all, within the unit and at Haas. Exemplifies Haas' four Defining Leadership Principles: 1) Question the status quo 2) Confidence without Attitude; 3) Students always; and 4) Beyond yourself. Completes required training on time and engages in opportunities for learning pertinent to the position or at the suggestion of the supervisor.

Required Qualifications

• Related experience supporting executives in key organization roles; office management experience.
• Knowledge of federal regulations such as FERPA.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills. Required Political acumen and sensitivity to the differing perspectives and political circumstances within all levels of the organization, as well as the Office of the Chancellor and external constituencies.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both orally and in writing.
• Advising and counseling skills, including those needed to oversee subordinate staff.
• Experience engaging diverse teams.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification.
• Bachelor's degree in related area and / or equivalent experience / training

Preferred Qualifications

• Familiarity with campus and school processes, protocols, and procedures.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $68,700 - $94,300.

• This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
• This is an exempt monthly-paid position.
  
  

Other Information

• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Misconduct Disclosure

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.