Principal Secretary

Secretary, High School PrincipalFacilitate the efficient operation of an administrator's office and provide clerical services for the school's administrative office.Education/Certification: High school diploma or GEDSpecial Knowledge/Skills: Proficient in MS Office Ability to successfully interact with students, parents, professional employees, and district patrons Good communication skills (verbal and written) Ability to maintain emotional control under stress Organizational skills Such additions and alternatives to the above qualifications as the Board of Trustees may find appropriate and acceptableExperience: Five years' experience with clerical or related dutiesMental Demands/Physical Demands/Environmental Factors: While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee must maintain emotional control under stress, and occasionally work prolonged and/or irregular hours. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 35 pounds. Specific vision abilities required by this job include close vision. The work environment is a standard office setting including standard office equipment (fax, copier, phone, computer, 10-key, etc).Essential Functions:1. Maintain a schedule of appointments and make arrangements for conferences and interviews. Coordinate hotel and travel reservations. Advise supervisor regarding due dates of required reports and upcoming events requiring attendance or attention.2. Maintain a current filing system in accordance with district guidelines. Able to locate filed documents upon request.3. Maintain daily teacher attendance records.4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.5. Maintain school calendar of events.6. Receive incoming calls, take reliable messages, and route to appropriate staff.7. Sort, distribute, or deliver mail and other documents.8. Maintain physical and computerized files including mailing lists, student records, visitor logs, teacher records, and office communications.9. Update handbooks, policy manuals, and other documents as assigned.10. Assist with coordination of faculty meetings and campus activities.11. Monitor the work of campus secretaries and clerical aides.12. Displays initiative, is self-directed.13. Receive, store, and issue supplies and equipment.14. Assist with the management of inventory documentation.15. Promote an open, collegial environment among staff and develop positive staff morale.16. Successfully interact with district employees, parents, students, and district patrons. Establish and maintain public relation efforts designed to enhance the image of the position.17. Perform routine bookkeeping tasks including simple math operations to maintain administrative budget records.18. Type all written correspondence/purchase orders and properly route; prepare instructional materials, meeting agendas, honor rolls, awards, and campus communication as requested.The above statements are intended to describe major job functions of this position and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required. The Superintendent or designee may assign additional duties when deemed appropriate.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the job description are representative of the knowledge, skills, ability, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.I have read and understand the responsibilities and duties required for this position as outlined above. I understand the duties and can perform all essential job functions listed above.