Accounting Clerk

SUMMARY The Accounting Clerk is an entry-level position that performs high-volume, routine transaction processing in support of both the Accounts Payable and Accounts Receivable functions. This role handles day-to-day invoice entry, routine payment processing, cash application, and basic reconciliation tasks, allowing the Senior AP Specialist and AR team to focus on higher-complexity work, approvals, and account analysis. RESPONSIBILITIES Enters, verifies, and codes purchase invoices for payment processing in accordance with company policies and requirements. Matches invoices to purchase orders and receiving documentation; researches and resolves routine discrepancies, escalating complex issues to the Senior AP Specialist. Processes routine vendor payments (check, ACH, and wire) within scheduled payment runs. Responds to routine supplier inquiries regarding invoice and payment status. Assists with preparing monthly account reconciliations and accrual journal entries, including recurring reconciliations and accruals transitioned from other accounting team members as needed. Maintains organized, audit-ready AP files and documentation in accordance with company retention policies. Assists with T&E expense report processing and corporate credit card statement reconciliations as needed. Processes customer payments (credit card, ACH, and check) and applies cash receipts accurately in the accounting system. Assists with processing more complex customer payment types, including deductions and short-pays for key accounts, under the guidance of the AR team. Prepares basic account reconciliations and assists in researching and resolving account discrepancies under guidance. Provides prompt, professional customer service in response to internal and external billing and payment inquiries. Supports month-end close by preparing supporting schedules and documentation as directed by the Senior AP Specialist or Accounting Manager. Research and gather credit information on assigned customers and vendors; document findings and flag credit concerns for review by senior team members. Maintains the confidentiality and security of all financial information and sensitive data. REQUIREMENTS Education: High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or a related field preferred. 0–2 years of relevant accounting, bookkeeping, AP/AR, or clerical experience; recent graduates are welcome to apply. Basic understanding of general accounting principles and accounts payable/accounts receivable processes. Proficient with MS Excel, Word, and Outlook. Strong attention to detail and a high degree of accuracy in data entry. Good organizational and time-management skills; able to manage multiple tasks and deadlines in a fast-paced environment. Good written and verbal communication skills. Ability to work under general supervision, follow established procedures, and know when to elevate issues. Ability to maintain confidentiality concerning financial information. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands and fingers, handle or feel, reach with hands and arms, and talk and hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds. KNOWLEDGE,SKILLS and ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures. Problem Solving – Identifies and resolves problems in a timely manner; Works well in group problem solving situations. Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listen and gets clarification; Responds well to questions; Participates in meetings. Written Communication – Writes clearly and informatively; Able to read and interpret written information. Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed. Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings on time. Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives. Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. #J-18808-Ljbffr