FlexSteel - Administrative Assistant- Field Services

divh2Administrative Assistant- Field Services/h2pThis is a FlexSteel position and is located in Baytown, TX./ppIn office position in Baytown, Texas/ppReporting to Head of Field Services/ppExperience in field related admin activities highly preferred/ppFlexSteel ( is an innovation-driven flexible pipe technology company. The Company comprises a hard-working and dedicated team united by a commitment to Safety, Quality, Human Development, Delivery, Innovation, Productivity, and excellence in all we do. The culture of FlexSteel can be described as energetic and passionate, which is felt daily throughout the Company./ppFlexSteel embodies teamwork with a focus on hiring top talent and developing employees./ppstrongSUMMARY/strong/pulliResponsible for preparing and maintaining location documentation and providing administrative support to location personnel, including regional-based personnel./li/ulpstrongESSENTIAL FUNCTIONS AND RESPONSIBILITIES/strong/pulliProvide general administrative and clerical support including mailing, scanning, faxing and copying./liliMaintain document libraries in both printed and electronic forms./liliSchedule and coordinate meetings, appointments and travel arrangements./liliPrepare and modify documents, including correspondence, reports, drafts, memos and emails./liliPrepare support materials for all Services training requirements and new hire on-boarding./liliMaintain field staff SalesForce profiles, including but not limited to Certifications, Applications, safety training records, Customer orientations, etc./liliValidate field staff hour reporting documented on daily field tickets, including HSE documents./liliCoordinate event planning as well as meal ordering for special events./liliMaintain office supplies./liliSpecial projects or assignments as directed by management./li/ulpstrongSUPERVISORY RESPONSIBILITIES/strong/pulliNone/li/ulpstrongEDUCATION, EXPERIENCE AND QUALIFICATIONS/strong/pulliHigh School Diploma or equivalent required./liliThree (3) to five (5) years of experience preferred./liliIntermediate language skills, mathematical skills, and intermediate reasoning ability./liliStrong verbal and written communication skills./liliMS Word, Excel, and Outlook/liliAbility to multi-task and maintain deadlines./liliAbility to build solid working relationships with customers, vendors, and interface with associates in all departments./liliThis position may require:/liulliPre-employment drug screening/liliBackground checks/liliMedical examinations/liliSafety certifications/liliValid drivers license/liliAbility to wear personal protective equipment (PPE)/liliWorking in various weather conditions/liliTravel to remote locations/li/ulliCactus Companies maintains a drug-free workplace and participates in E-Verify./li/ulpstrongPHYSICAL DEMANDS/strong/pullistrongOffice Positions:/strong This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:/liulliSit for extended periods at a desk and work on a computer/liliUse hands to finger, handle, or feel objects, tools, or controls/liliReach with hands and arms/liliTalk and hear/liliOccasionally lift and/or move up to 25 pounds/liliWalk or stand periodically throughout the day/liliMaintain sustained concentration on computer screens/liliWork under deadlines with frequent interruptions/li/ul/ulpstrongWORK ENVIRONMENT/strong/pullistrongOffice Positions:/strong This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:/liulliNormally work in an office environment or from home as needed by the business; however, occasionally may work at a branch location or manufacturing facility./liliOccasionally may be exposed to hazards such as loud noise, heavy equipment, temperature extremes, chemicals, etc., while visiting a branch location or manufacturing facility./liliThe noise level in the work environment is usually moderate./li/ul/ulpDisclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. Cactus Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, genetic information, or any other characteristic protected by law. Safety is our top priority. All employees must comply with our comprehensive safety programs, participate in required safety training, and demonstrate commitment to our safety-first culture./ppEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor./p/div