Project Coordinator (Permitting & Approvals)

Project Coordinator (Permitting & Approvals)

SuperbTech is seeking an experienced Project Coordinator to manage applicant-side permitting and agency approvals for multidisciplinary water, utility, civil, site-development, and general-construction projects. This individual will represent the project owner throughout the permitting lifecycle, from researching jurisdictional requirements and determining the appropriate approval path through preparing applications, coordinating technical documentation, resolving agency comments, and securing final permit issuance. The Project Coordinator will work closely with engineers, environmental consultants, contractors, project teams, municipalities, counties, utilities, and regulatory agencies to keep critical infrastructure projects moving toward construction.

Research municipal, county, state, utility, environmental, and regulatory requirements for assigned projects. Determine the required permits, approvals, environmental clearances, and agencies having jurisdiction for each project. Develop project-specific permitting strategies based on project scope, site conditions, jurisdictional requirements, approval dependencies, and schedule. Prepare and submit complete permit applications with the required plans, technical documents, supporting materials, fees, and authorizations. Track permit applications, agency reviews, approval conditions, deadlines, and outstanding actions through final issuance. Coordinate directly with cities, counties, utilities, regulatory agencies, and other authorities having jurisdiction. Manage agency comments, plan-check corrections, correction notices, revised documents, and permit resubmittals. Coordinate required revisions with civil engineers, environmental consultants, contractors, designers, and internal project teams. Satisfy conditions of approval and secure final permits and authorizations on behalf of the project owner. Maintain accurate permit logs, status reports, agency correspondence, approval records, deadlines, and regulatory documentation. Identify permitting risks, approval dependencies, and potential schedule impacts, then coordinate mitigation and schedule-recovery actions. Support environmental review, entitlement processing, land-use approvals, map filings, and recordation when required. Participate in project meetings and provide clear updates regarding permit status, risks, approval timelines, and outstanding responsibilities. Support Planning Commission meetings, public hearings, community meetings, and coordination with drinking-water regulators when required.

Associate's or bachelor's degree in engineering, construction management, planning, architecture, environmental studies, public administration, or a related discipline, or an equivalent combination of directly relevant education and experience. Five or more years of progressively responsible applicant-side permitting, regulatory coordination, project coordination, or closely related experience. Direct experience supporting construction, civil engineering, utilities, infrastructure, land development, environmental consulting, or general-construction projects. Demonstrated responsibility for obtaining permits on behalf of an applicant, developer, contractor, engineering firm, consulting firm, utility, or project owner. Hands-on experience researching permit requirements, identifying agencies having jurisdiction, preparing applications, submitting complete packages, managing corrections, and obtaining final permit issuance. Experience managing several permit types across multidisciplinary projects. Experience coordinating with municipal, county, state, utility, environmental, or regulatory agencies throughout the application and approval process. Experience managing agency comments, correction notices, revised plans, technical-document updates, resubmittals, conditions of approval, and final issuance. Ability to read and interpret civil or engineering plans, construction drawings, project specifications, technical documents, and permitting requirements. Experience maintaining permit-tracking logs, approval records, agency correspondence, deadlines, and regulatory documentation. Proficiency with Microsoft Word, Excel, and Outlook. Experience using online permitting portals, electronic plan-review systems, permit-tracking tools, or document-management platforms. Strong organizational, written communication, follow-through, documentation, and problem-solving abilities. Ability to manage multiple projects, permit applications, jurisdictions, agencies, approval requirements, and deadlines simultaneously. Ability to work independently while coordinating effectively with engineers, consultants, contractors, project managers, regulatory agencies, and other stakeholders. Experience supporting water utilities, water-infrastructure construction, public works, civil infrastructure, utility construction, land development, or multidisciplinary capital projects. Working knowledge of water mains, water services, fire lines, hydrants, valves, utility appurtenances, utility crossings, pipelines, or related civil construction. Experience with CEQA compliance, environmental studies, environmental reports, environmental clearances, or Environmental Impact Reports. Experience processing Conditional Use Permits, land-use approvals, development entitlements, map filings, or map recordation. Experience supporting Planning Commission approvals, public hearings, or community meetings. Experience coordinating with the California Department of Drinking Water or a comparable drinking-water regulatory authority. Experience using Accela, EPIC-LA, Caltrans CEPS, Cityworks, Bluebeam, GIS, utility-mapping platforms, or comparable permitting and plan-review systems. Experience working for a general contractor, civil engineering firm, land developer, water utility, water-infrastructure contractor, utility contractor, environmental consultancy, entitlement consultancy, construction-management firm, or engineering firm that obtains permits for clients.

The ideal candidate is an experienced applicant-side permitting professional who understands how to move multidisciplinary construction and infrastructure projects from initial research through final permit issuance. They are highly organized, technically capable, persistent, and comfortable navigating different agency requirements while managing several projects and deadlines. They communicate confidently with agencies, engineers, consultants, contractors, and project stakeholders and take full ownership of comments, corrections, resubmittals, and approvals. Experience combining general-construction permitting with water infrastructure, CEQA, environmental review, or entitlement processing would be especially valuable.