Office Clerk

Office Clerk (with Reception Support) Location: Cohoes, NY Hours: Monday-Friday, 7:30 AM-4:00 PM Salary: $55,000 to $60,000 per year Employment Type: Full-time Company: Bilinski’s Sausage Mfg Company About Us Bilinski’s is a leading producer and distributor of high-quality sausages. We are dedicated to crafting exceptional products while ensuring efficient and seamless operations. Our team values innovation, precision, and a commitment to customer satisfaction. Position Summary Responsible for processing vendor bills and customer invoices. This role also serves as a friendly first point of contact for visitors and drivers, providing light reception support as needed. Key Responsibilities Accounts Payable Review, scan and upload vendor invoices and receiving paperwork into our accounting system (Sage Intacct) for processing Invoicing / Accounts Receivable Support Generate and issue accurate customer invoices when sales orders have been dispatched Create shipping paperwork (Bills of Lading) to accompany orders Ensure invoices reflect correct pricing, quantities, lot numbers, and terms Track and follow up on outstanding invoices as needed Coordinate with sales, warehouse, and logistics teams to resolve invoicing discrepancies General Accounting Support Assist with data entry into accounting/ERP system (Sage Intacct) Assist with other administrative tasks as assigned Light Reception Duties Greet visitors, vendors, and delivery drivers in a professional and welcoming manner Answer and direct incoming phone calls Manage incoming/outgoing mail and packages Maintain a tidy and organized front office/reception area Schedule conference room bookings and assist with office supply and weekly lunch ordering Qualifications Required High school diploma or equivalent; Associate's degree in Accounting, Business, or related field preferred 1-3 years of accounts payable, bookkeeping, or invoicing experience (food manufacturing or industrial environment a plus) Proficiency in Microsoft Excel and accounting/ERP software Strong attention to detail and accuracy in data entry Excellent organizational and time-management skills Professional, courteous phone and in-person communication skills Preferred Experience with food industry compliance requirements (lot tracking, FIFO, traceability documentation) Familiarity with purchase order and inventory management systems Basic understanding of GAAP and general bookkeeping principles Work Environment This role is based primarily in an office setting within a food manufacturing facility. Occasional exposure to production floor environments may occur (proper PPE provided). Standard business hours, Monday-Friday, [7:30 AM-4:00 PM]. Benefits: Health Simple IRA with 3% match PTO, etc. #J-18808-Ljbffr Bilinski Sausage Manufacturing Co