Marketing and Communications Specialist

Position Marketing and Development Specialist Location Catholic Charities - Gainesville, FL Job ID 3587 Number of Openings 1 Position Overview The Catholic Charities Gainesville Regional Office is searching for a full‑time, non‑exempt Marketing and Development Specialist. This is a 35‑hour a week position, Monday to Friday, 9 am to 4:30 pm, in‑office in Gainesville, FL. Salary range is $23 to $25 an hour, commensurate with experience and qualifications. Benefits Catholic Charities offers a comprehensive benefits package: 100% employer‑paid health insurance, paid time off, sick leave, 12 paid holidays, paid parental leave, life insurance, flexible spending account, short‑term disability, long‑term disability, supplemental 403B retirement plan, and pension. Job Summary The Marketing and Development Specialist provides marketing, social media, and development support to ensure successful attainment of outcomes related to annual giving, corporate relations, fundraising events, and other development opportunities. This position performs complex administrative support relating to development activities. Responsibilities include managing agency donor recognition and assisting the Gainesville Regional Office with fundraising activities, grants, marketing, and public relations. Essential Duties and Responsibilities Maintain integrity of donor database by ensuring timely entries and recognition of contributions, correction of errors, and list enhancement while identifying new friends of Catholic Charities. Send thank‑you letters promptly for all donations. Maintain a list of stakeholders to acknowledge birthdays, anniversaries, and life events, and possess the ongoing ability to pull accurate and current contact information. Develop and implement social media campaigns, including messaging and content, distribution strategies, and analysis of results for all platforms (Facebook, Instagram, Twitter, etc.). Develop and implement agency communications strategy and marketing plan by preparing information for Diocesan e‑newsletters and other public relations opportunities. Execute social media content and engagement strategy, including copywriting, graphic design, and proofreading. Write content for the website, blog, social media, and sales and marketing collateral. Design and prepare various event‑related marketing materials, including brochures and flyers. Oversee the Development Committee. In collaboration with the Regional Director and Development Committee, create and implement an annual fundraising plan with innovative strategies to meet budget goals, including fundraising events, direct mailing appeals, Diocesan campaigns, corporate gifts, and sponsorships. Assist in event planning and project coordination, including arrangements for entertainment, transportation, facilities, technology equipment, printing, food & beverage, and other event‑related issues. Assist in the implementation of the agency communications strategy and marketing plan by preparing information for Diocesan e‑newsletters and other public relations opportunities. Execute social media content and engagement strategy, including copywriting, graphic design, and proofreading. Develop and maintain donor profiles and relationships with major donors, parish leaders, and diocesan staff. Draft content (e.g., press releases) for mass media or company website. Perform administrative duties as directed to ensure efficient office operations. Handle office tasks such as filing, generating reports and presentations, setting up meetings, and ordering supplies. Maintain integrity of donor database by ensuring timely entries and recognition of contributions. Generate IRS acknowledgement letters and thank‑you letters for all donors. Coordinate creation and delivery of custom thank‑you notes for donors and event sponsors. Monitor industry news and report relevant trends. Track media coverage and analyze share‑of‑voice. Other duties as assigned. Other Duties and Functions Consistently demonstrate a positive, friendly, respectful, and caring attitude with staff, clients, volunteers, and visitors, projecting a welcoming atmosphere to all. Organize and prioritize work; be proactive, take initiative, resolve complex problems, follow through, and manage multiple priorities simultaneously. Adhere to agency standards of ethical conduct and maintain professional boundaries with staff, volunteers, and clients. Adhere to agency standards involving the handling of highly confidential and sensitive information. Display sensitivity to the served population’s cultural and socioeconomic characteristics. Attend all agency meetings as required. Participate in in‑service activities, training, continuing education, conferences, and workshops for professional development and compliance with grant and agency policies. Keep detailed records per agency and departmental guidance. Correctly enter required information in the prescribed databases in a timely manner. Comply with regulatory, statutory, contractual, grant, and agency standards for timeliness, completeness, and accuracy when preparing and maintaining paperwork and required reports. Comply with Diocesan and Catholic Charities Bureau, Inc. general policies, regulations, and procedures. Knowledge, Skills and Abilities Knowledge of social media and marketing campaigns. Exceptional written and verbal communication skills with the ability to create a cohesive narrative. Ability to develop marketing materials and present ideas and concepts clearly and accurately. Ability to report to work on time, follow directions from supervisor, and accept constructive feedback. Effective interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to interact effectively, compassionately, and respectfully with clients, visitors, staff, and board members. Strong typing and computer skills are required, including proficiency with Microsoft Word, Outlook, Excel, and other software programs. Proficiency in Adobe suite. Exceptional writing and editing skills with the ability to adopt the style, tone, and voice of our business’ various types of content. Excellent organizational skills and ability to perform multiple tasks simultaneously. Ability to remain calm and work in a fast‑paced environment. Ability to organize, prioritize, and meet deadlines. High level of personal initiative and ability to work with minimal oversight. Ability to act calmly in crisis situations and resolve conflicts constructively and effectively. Exceptional interpersonal skills and the ability to foster a cooperative work environment. Enthusiasm and the ability to thrive in an atmosphere of constant change. Ability to understand and follow agency policies and procedures. Ability to learn agency‑specific software. Required/Preferred Education and Experience Bachelor’s degree in marketing, public relations, communications, or another relevant field. At least 3 years of experience directly related to the duties and responsibilities specified. Other Requirements Clear a Level II background screening. Clear a reference check (professional and personal). Clear a local background check from the county in which you reside. Clear a Motor Vehicles Records check. Provide proof of and maintain a minimum personal auto insurance according to agency standards. Provide a copy of all certifications prior to your first day of employment. Clear an E‑Verify check. Valid Florida state driver’s license and a reliable car. Driving and Travel 10% travel is required for this job. This position requires that you drive your personal automobile or vehicle on agency business on behalf of Catholic Charities Bureau, Inc. Therefore, you are required to have a current valid Florida Driver’s License. Maximum points accumulated on your driving record cannot exceed 6 at any one time for you to be considered as having a good driving record. You must carry automobile liability insurance in the amount of at least $50,000 for each person, $100,000 for each accident or occurrence for bodily injury, and $25,000 for property damage. In addition, limits up to 100,000/300,000/50,000 are required in the event of transporting children. You must provide the agency with a current certificate of insurance. Equal Opportunity Statement Catholic Charities is an equal opportunity employer. It does not unlawfully discriminate against employees or applicants because of race, color, religion, creed, sex, age, national origin, sexual orientation, disability, veteran status, family and medical leave status, marital status, ancestry or any other status protected by state or federal law. Catholic Charities participates in the federal work authorization program E‑Verify which allows businesses to determine the eligibility of their employees to work in the United States. #J-18808-Ljbffr