Office Administrator

Job Description

Job Description

In this role, you will ensure the office is operating smoothly by managing the front desk, maintaining phones, processing mail, deliveries, coordinating meals, and errands as needed. As FairCom's Office Administrator you will also ensure the office is running smoothly by assisting in office management and keeping common areas such as community breakrooms, supply rooms, conference rooms, etc., fully stocked and ready for use.

The Day-to-Day

• Assist in office management, assisting the Director of Operations to ensure the offices are running smoothly and employees have reliable support and available resources. 
• Accommodate and assist external guests by fielding phone calls and greeting guests who visit the office in person. Coordinate with the Director of Operations for specific assignments as it pertains to external facility vendors and contractors.
• Maintain office, kitchen, and bathroom supply levels. Organize supplies so replacement needs can quickly and efficiently be noted for future purchases.
• Assist with company-wide events such as team meetings, company-provided meals or meeting lunches, and office get-togethers.
• Help manage company vehicles, including maintenance or detailing appointments, key management, and employee use. 
• Support with the shipment and receiving of company packages and mail coming via USPS or other carriers. Take certified mail to the post office when necessary.
• Maintain a professional and well-kept look to the office that includes helping keep the office decorated with appropriate holiday themes and perform light maintenance such as basic kitchen clean-up, dusting, watering office plants, etc. 
• Coordinate with the IT team on all office equipment and maintain local inventory, storage, and distribution of equipment. 
• Support FairCom's green initiatives, including washing reusable towels and managing laundry. 
• Organize and maintain documents, files, and other critical information. This includes keeping records, confidential documents, and data organized and easily accessible.
• Organize and book travel arrangements for employees needing assistance with this need, especially employees visiting your assigned office.
• Provide administrative support for team members in the office, including helping department leaders with ad hoc administrative projects. 
• Assist with admin expense reporting and budget tracking. 
• Display technology proficiency by staying updated on relevant software and tools to enhance productivity, such as project management tools and communication platforms.
• Partner with Human Resources to accommodate candidate interviews within the office as well as aid in onboarding and offboarding tasks as assigned. 
• Ad hoc projects as assigned by the HR Manager, the Director of Operations, and other Senior Leaders. 
• Other* duties may be assigned.

Requirements

• 1+ years of experience supporting Senior Leaders in an office setting.
• 1-3 years of professional phone and face-to-face interaction with the public. 
• Highly organized and meticulous attention to detail.
• Ability to maintain confidentiality and apply sound judgment.
• Ability to anticipate needs and adapt to changing priorities. 
• Proficiency in both Microsoft Office & Google Suite. 

Position Preferences

• A formal bachelor’s degree in a business-related program 
• Advanced experience working with Excel, CRM’s, and/or accounting systems.

Benefits

• Empowered, Agile Teams:  Collaborate with passionate colleagues in small, cross-functional teams that drive innovation. Enjoy the freedom to shape your work and contribute meaningfully.
• Flexible Work-Life Balance:  Achieve optimal work-life harmony with our hybrid work schedule, offering the best of both worlds: in-office collaboration and remote focus.
• Generous Time Off:  Recharge and rejuvenate with 15+ holidays, three weeks of paid vacation, a week of sick leave, and an extended holiday break for quality family time (skeleton crew operations).
• Celebrate You: Enjoy a paid day off on your birthday and another on our annual "CEO Thank You Day" in March.
• Invest in Your Growth:  Benefit from a supportive environment where long-tenured colleagues share their expertise, fostering a culture of continuous learning and development.
• Rewarding Compensation:  We value your contributions. Expect a competitive salary package aligned with industry standards.
• Comprehensive Well-being Support:  Protect what matters most with our robust benefits, including top-tier medical, dental, vision, and life insurance coverage. Plus, watch your savings grow with our 401(k) matching program.
• Thrive Together:  Build lasting connections and strengthen your skills through annual & quarterly engaging company-wide events and growth opportunities.
• Fuel Your Focus: Stay energized and inspired with our fully stocked kitchen featuring delicious snacks, meals, and drinks.
• Convenient Commute:  Easily access our office with a prime location near I-70 in Missouri and I-15, as well as the South Jordan Front Runner station in Utah.

FairCom’s long and dynamic history has been supported by a diverse team of coworkers, which we feel honored to have. We are proud to be an equal opportunity employer and are committed to providing a working environment where diversity is celebrated. We believe all people deserve to be treated with dignity and respect, and we do not tolerate any behavior that runs contrary to this fundamental right, such as discrimination and harassment of any kind. We are thankful for every person who engages in our recruitment process and promise that all applicants will be considered for employment based solely on merit and qualifications directly related to professional competence, and without any regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, genetic information, pregnancy, veteran, disability, marital status, or any other basis protected by law.