Executive Assistant, Corporate/Investment Banking

Executive Assistant, Corporate/Investment Banking New York, NY $95 000 – $115 000 What You’ll Be Doing: The Executive Assistant will provide administrative support to key senior members of the US Corporate & Investment Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high‑level clients. Responsibilities: Manage scheduling of internal and external meetings, extensive travel, and monthly expenses for Managing Directors. Handle quickly changing priorities with good judgment, discretion and diplomacy, executing administrative and operational decisions with excellence. Work independently and collaboratively with cross‑functional teams. Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings. Direct any department inquiries in a professional manner to appropriate teams. Participate in department event planning, including catering for large events, confirming attendee lists, selecting vendors, recommending food options, completing orders, arranging delivery within budget, and organizing monthly team lunches. Partner with IT to resolve technical issues with office equipment, access to systems and applications, and assist with onboarding and offboarding employees per respective teams. Manage office supplies, pitch‑book materials, stationery orders, business cards, and facilities issues. Collaborate with CIBC assistants from multiple teams across the firm. Assist with projects, research, and improving business efficiency. Technology/Equipment Support (set up, maintenance and repairs): Provide daily technology support and manage printers, mobile devices and computers in accordance with CIBC policies. Investigate system/software problems, prepare, submit, track and elevate Service Now requests to ensure timely resolution. Liaise and troubleshoot with various technology support groups when escalating urgent matters, using sound judgment to identify and implement correct solutions. Disseminate technology information to department personnel as required. Track and manage inventory of all department hardware and software. Work with external vendors, suppliers and technical support to ensure efficient department operations. Act as a resource to department users and coordinate training on new equipment. Maintain current knowledge of hardware, software applications and corresponding policies at CIBC. Who You Are: You can demonstrate experience with: A minimum of 5 + years of Executive Administrative experience working in a fast‑paced corporate environment. Proficiency in Microsoft Outlook, Word, Excel and PowerPoint. Ability to manage multiple priorities and exercise good judgment to resolve with a solutions‑driven mindset and professional rigor. Excellent organizational and communication skills, both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality. Good interpersonal and customer‑relationship management skills to deal effectively with a range of people at all levels. Highly motivated self‑starter, able to work independently with minimum direction and identify solutions to problems that arise. Strong technical skills to support maintenance of office equipment. Embrace and champion change, continuously evolving thinking and the way you work to deliver your best. Inspire outcomes by making yourself heard and building relationships and networks. Digitally savvy, seeking innovative solutions and embracing evolving technologies. Driven by collective success; collaborate to transform good ideas into great ones and support an inclusive team that enjoys working together. Live the values—trust, teamwork, and accountability—and bring your real self to work. Benefits: CIBC offers a competitive total rewards package including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and other insurance plans, Paid Time Off (including Sick Leave, Parental Leave, and Vacation), Holidays, and 401(k). Additional incentive compensation and discretionary bonus components may be available. What you need to know: CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and provide an accessible candidate experience. If you need accommodation, please contact View email address on click.appcast.io. You must be legally eligible to work at the location(s) specified above and, where applicable, have a valid work or study permit. Job Location NY‑300 Madison Ave., 5th Floor Employment Type Regular Weekly Hours 40 Skills Accountability, Communication, Decision Making, Driven, Event Management, Judgement, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination #J-18808-Ljbffr Dormont Manufacturing Co