Associate, Accounts Payable

Accounts Payable Associate

The Accounts Payable Associate is responsible for all accounts payable administrative functions including invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system.

Responsibilities:

• Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system.
• Process employee expense reports, including verification of receipts and coding.
• Prepare batch check runs, wire transfers, and ACH transactions.
• Responsible for monthly accounts payable journal entries and balance sheet reconciliations.
• Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing.
• Responsible for imaging and record retention of all accounts payable documents.
• Manage vendor relations and build effective partnerships.

• Partner with Accounting manager to identify and implement process improvements.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Assist team with gathering support for all audits, including pulling documentation.
• Assist in ad hoc projects as needed.

Qualifications:

• High school diploma or GED certificate
• 2-5+ years of AP experience
• Experience with Quantum ERP
• Intermediate proficiency with Microsoft Excel.
• Thorough understanding of general accounting as it pertains to the AP process.
• Adherence to tight deadlines and quick turnaround for accounting deliverables.
• Ability to effectively present information and respond to questions from management, vendors, and associates.
• Strong organizational skills
• Ability to work collaboratively in a dynamic environment
• Strong attention to detail and accuracy.
• Strong written and oral communication skills.

Job Demands:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and small carry parcels, packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.

Equal Opportunity Employment Statement:

Our company is an equal opportunity employer. We do not discriminate against any employee or applicant based on race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, genetic information, sexual orientation, gender identity, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local laws.