Lease Administrator

What To Expect Tesla is looking for a talented, experienced Senior Lease Administrator based in our Fremont, CA office to manage a regional portfolio of locations. The ideal candidate must be able to work independently and possess a high level of competence in performing a full range of lease administration functions in an extremely fast paced environment with a high degree of ambiguity. The person needs to be a strong communicator who is detail oriented and able to react with appropriate urgency to situations and constantly shifting priorities. What You'll Do Abstracting & Lease Data Management: Responsible for accurately abstracting lease agreements, including updating and maintaining all lease information and data (critical dates, options, rights, clauses, and all payable information) into Tesla database. Track and monitor critical dates; perform data projects as needed to maintain integrity of database. Financial: Review and process payments of all lease related expenses, revise and dispute as necessary; analyze and review all operating expense reconciliations and perform desktop audits as necessary; capture cost avoidance and recoveries; manage tenant allowance billings and collections; manage security deposit collections for closed locations. Lease Compliance: Confirm possession with Construction team and issue formal notifications to landlords as necessary; resolve Landlord and Tenant lease disputes—must be able to negotiate, offer alternatives and understand the consequences of the positions taken; initiate to completion landlord lease repair and maintenance compliance. Due Diligence: Complete due diligence necessary to prepare Commencement Date Agreements and Estoppels; issue Renewal Option letters and default notices as required; coordinate with cross-functional partners on location closures—provide surrender language guidance, issue termination notices as necessary and ensure proper cessation of rents. Partner closely with internal Tesla teams such as Legal, Real Estate, Design, Construction, Finance, Vendor Changes, Tax, Internal Audit, Facilities Operations, Workplace and Accounts Payable; provide reports and information as required. What You'll Bring Associate or Bachelor's degree in Real Estate, Finance or relevant areas and/or equivalent experience and evidence of exceptional ability. 5-7 years of Lease Administration or Commercial Property Management experience required. Ability to read and understand commercial real estate lease terms and complex legal positions with a basic knowledge of construction, building repair and maintenance. Proactive, analytical, strong attention to detail and organizational skills with the ability to prioritize and juggle multiple high-volume tasks and projects with the added ability to work independently and drive solutions to problems/issues. Effective oral and written communication and stakeholder management skills with the ability to build an environment of trust with all levels of the business in a cross-functional environment. Excellent computer skills. High level Excel skills, proficient in lease administration/database software and Microsoft Word. Benefits Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire: Medical plans with plan options and $0 payroll deduction. Family-building, fertility, adoption and surrogacy benefits. Dental (including orthodontic coverage) and vision plans, both with $0 paycheck contribution. Company-paid Health Savings Accounts (HSA) contribution when enrolled in a high-deductible medical plan. Healthcare and dependent-care flexible spending accounts (FSA). 401(k) with employer match, employee stock purchase plans and other financial benefits. Company-paid basic life, AD&D insurance. Short-term and long-term disability insurance (90-day waiting period). Employee assistance program. Sick and vacation time (flex time for salary positions, accrued hours for hourly positions) and paid holidays. Back-up childcare and parenting support resources. Voluntary benefits including critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance. Weight loss and tobacco cessation programs. Tesla Babies program. Commuter benefits. Employee discounts and perks program. Expected Compensation $64,000 - $228,000 annual salary plus cash and stock awards plus benefits. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Tesla #J-18808-Ljbffr