Administrative Specialist (OSBP)

* Immediate Hire * Active Secret Security Clearance Required Job Role: Administrative Support Specialist – Journeyman (OSBP) Location: Hybrid - Onsite with Telework Options (601 10th Street, Fort Meade, MD 20755) Job Type: Full-Time (100%) / Exempt Citizenship: U.S. Citizen Only Clearance: Active Secret clearance is required to be considered for this position. Salary Range: $55K – $65K Annual Job Posting Estimated Close Date: 6/8/2026 Overview INTECON, LLC is seeking a highly organized and proactive Administrative Support Specialist to provide operational, administrative, and stakeholder coordination support to the Defense Counterintelligence and Security Agency (DCSA) Office of Small Business Programs and Industry Engagement (OSBPIE). This role serves as a critical coordination point supporting OSBPIE leadership, vendor engagement activities, task management operations, and day-to-day office execution in a fast-paced federal environment. The position directly supports the Office Chief and leadership staff through calendar management, CATMS coordination, vendor communications, meeting support, and administrative operations tied to DCSA small business outreach and industry engagement efforts. The ideal candidate thrives in a high-visibility environment requiring exceptional organizational skills, strong communication abilities, attention to detail, and the ability to coordinate multiple priorities simultaneously. Roles and Responsibilities Executive & Administrative Support: Provide comprehensive administrative support to OSBPIE leadership, including: Calendar management and meeting coordination Scheduling capability briefings and leadership engagements Preparing meeting materials, notes, and action items Coordinating travel documentation and administrative packages. Support day-to-day office operations, including document preparation, filing, records management, supply coordination, and correspondence tracking. Prepare and finalize meeting notes and supporting materials for recurring leadership meetings, including Chief of Staff (CoS) engagements. Vendor Engagement & Industry Coordination : Coordinate and schedule Small Business Capability Briefings with OSBPIE leadership and external vendors. Conduct outreach to prospective small business vendors, respond to inquiries, and provide follow-up communications supporting vendor engagement initiatives. Distribute capability statements, maintain vendor records, and update engagement tracking databases and market research spreadsheets. Process post-vendor communications, including distribution of OSBPIE “Vendor Homework” materials and follow-up documentation. Monitor and respond to Small Business and DD2579 Vendor Inboxes, including coordination and routing of vendor-related correspondence. Coordinate DD2579 actions and provide contract-status responses in support of acquisition and small business initiatives. Task Management & Operational Coordination : Serve as a primary support resource for the Correspondence and Task Management System (CATMS), including: Tasker acceptance and assignment Suspense tracking and status monitoring Coordination of responses with internal stakeholders Maintenance of CATMS tracking tools and spreadsheets Maintain visibility of current and future taskers to ensure timely completion and leadership awareness. Serve as the primary point of contact for CATMS support requests and account/access coordination. Monitor organizational communication channels, including Microsoft Teams collaboration spaces, to identify and coordinate actions requiring leadership visibility or response. Records, Documentation & Process Support : Maintain and update OSBPIE shared databases, vendor records, trackers, and document repositories. Assist with the development, revision, and maintenance of office Standard Operating Procedures (SOPs), templates, and administrative guidance documents. Ensure administrative documentation is accurate, organized, and compliant with DCSA standards and internal procedures. Support process improvement efforts by identifying workflow inefficiencies and recommending administrative enhancements. Clearance Requirements Active Secret clearance is required. Qualifications Associate’s degree in Business Administration, Management, Communications, or related field required (Bachelor’s preferred). Equivalent years of experience or relevant certifications may be considered in lieu of a degree. Minimum of 3 years of administrative, executive support, or business operations experience, preferably within DoD or federal environments. Demonstrated experience supporting executive leadership, task management operations, or stakeholder engagement activities. Experience using CATMS, SharePoint, Microsoft Teams, ServiceNow, or similar workflow/task management systems. Strong organizational skills with the ability to manage multiple competing priorities and deadlines in a fast-paced environment. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Excellent written and verbal communication skills with strong attention to detail and professionalism. Ability to interact effectively with government leadership, vendors, and internal/external stakeholders. Familiarity with DoD administrative procedures, correspondence management, and small business/vendor engagement processes is preferred. Why Join Us? At INTECON, LLC, we provide mission-focused support that enables operational excellence across the Department of Defense. As part of the OSBP&IE support team, you will directly contribute to DCSA’s Industry Engagement and Small Business mission while working in a collaborative, fast-paced, and high-impact environment that values initiative, professionalism, and growth. Benefits Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance Critical Illness and Accident Insurance Flexible Spending Accounts and Supplemental Plans Available Generous Paid Time Off and Holiday Pay 401k Retirement Plan with Company Match Company-paid Training/Development Programs, and Educational Assistance Program Employee Assistance, Health Advocacy, and Financial Wellbeing Programs Compensation Disclaimer The salary range listed reflects a broad span to account for variations in experience, education, certifications, security clearance level, and other job-related factors. Final compensation will be determined based on the candidate’s qualifications, relevant experience, and alignment with both company guidelines and contractual rate restrictions established by the Government or customer. INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected. #J-18808-Ljbffr Intecon