Payroll & HR Operations Specialist

Mission Virginia Urology will provide access to individualized, quality, and compassionate urological care from a highly specialized and diverse team while maintaining a fulfilling work environment. Overall Objective The Payroll and HR Operations Specialist, reporting directly to the Executive Director of Human Resources, is responsible for the accurate and timely processing of payroll, administration of HR systems, and execution of compensation, retirement, and performance processes. This role ensures compliance, data integrity, and operational efficiency across all HR transactions across the organization. Responsibilities Process semi-monthly payroll accurately and on time using Paylocity. Ensure compliance with federal, state, and local wage and hour laws. Audit payroll data and resolve discrepancies. Maintain employee records and ensure data accuracy in HRIS. Process employee lifecycle transactions (hires, changes, terminations). Generate scheduled as well as requested standard and ad hoc HR and payroll reports. Finalize onboarding notifications through Paylocity’s payroll module. Process merit increases, promotions, and compensation adjustments. Maintain compensation documentation and ensure alignment with internal approvals. Process, respond, and communicate ordered garnishments, liens, levies as directed. Support compensation audits and reporting. Partner with Benefit administrators and Employee Relations on deductions and leave impacts. Process employee deferrals and contribution changes. Designate retirement plan participant eligibility and notification. Reconcile payroll and 401(k) contribution data. Support 401(k) audits, compliance testing, and reporting requirements. Manage per payroll contribution and loan postings as well as demographic data updates to retirement plan vendors. Support performance management system administration and workflow execution. Assist with performance management cycle readiness and reporting. Provide cross-functional support as business needs evolve. Requirements 3–5+ years of payroll and HR operations experience. Proficiency with HRIS/payroll systems (Paylocity preferred). Knowledge of payroll compliance and retirement plan processes. Strong analytical skills and attention to detail. High level of confidentiality and professionalism. Technologically proficient with Microsoft Office Suite. Strong organizational and time management skills with the ability to manage multiple priorities. Clear and professional written and verbal skills. Ability to adapt quickly to changing priorities. Desirable Skills Demonstrated expertise in payroll administration, payroll tax compliance, wage and hour regulations, benefit deductions, garnishments, and year-end processing with exceptional accuracy and confidentiality. Strong capability leveraging HRIS platforms, particularly Paylocity, to manage employee data integrity, reporting workflows, compensation updates, and process optimization through analytics and system efficiencies. Highly organized, responsive, and detail-oriented with the ability to manage competing priorities, resolve employee inquiries professionally, and maintain a high level of service, discretion, and follow-through in a fast-paced environment. Prior Work Experience Demonstrated experience processing payroll through Paylocity or a comparable HRIS payroll platform with responsibility for employee data management, benefit deductions, audits and reporting. 3-5 years of progressive payroll and HR operations experience in a healthcare, multi-site, or similarly regulated environment. Prior experience supporting compensation administration, leave coordination, HR compliance, and employee lifecycle transactions. Physical Requirements Physical requirements include standing, walking, sitting, balancing, stooping, kneeling, crouching, crawling, reaching/working overhead, keyboard use, repetitive hand motion, pushing, pulling, lifting and carrying, alternate sitting and standing. Operates in a professional office setting requiring extended periods of computer and phone use. Regularly required to sit, speak, hear, and use hands for administrative tasks. Occasionally required to stand, walk, stoop, reach, and lift office supplies up to 15 pounds. Must be able to manage multiple priorities and respond effectively in a dynamic executive environment. May also move between clinical and administrative office areas and must comply with all workplace safety and confidentiality standards. Other Information Must have the flexibility to work at our other Richmond area locations on an occasional basis when needed and may require extended hours during payroll processing or audit periods. Exhibits strong initiative, personal accountability, and ability to independently identify and execute improvement opportunities. Full benefits package includes competitive compensation, health insurance, PTO, retirement plan and personal development support. Employment Terms This position is full-time, 40 hours per week, and will work Monday through Friday at our Stony Point location. We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. #J-18808-Ljbffr Virginia Urology