Executive Administrator

Executive Administrator

The Executive Administrator provides senior-level administrative, governance, and operational support to the CEO, the DakCU Board of Directors, DakCU Foundation Boards of Directors, and the executive leadership team. Key areas of responsibility include board coordination, governance recordkeeping, compliance and audit tracking, data administration, member engagement, and event support.

Executive & Office Administration

• Provide direct administrative support to the CEO and executive team, including calendars, travel, correspondence, and meeting coordination.
• Prepare reports, presentations, and materials for executive and board meetings; maintain confidential records.

Board & Foundation Governance Support

• Coordinate DakCU Board and Foundation Board meetings: scheduling, agendas, board packets, logistics, and material distribution.
• Attend meetings, prepare minutes and action item summaries, and track follow-up on assignments and deadlines.
• Maintain governance records (bylaws, policies, resolutions, strategic plans, archives) for both the Association and Foundation.
• Serve as primary administrative liaison to the Foundation Board and support committee work, onboarding, and sponsorship tracking.

Financial & Compliance Administration

• Work with executive team to track audits, annual filings, regulatory requirements, contracts, and compliance deadlines; maintain audit schedules and supporting documentation.
• Support budget preparation, invoice processing, and financial reporting; coordinate records retention and work with external auditors, accountants, legal counsel, and vendors.

Member Engagement & Data Management

• Serve as a point of contact for member inquiries; support onboarding, retention, and engagement efforts.
• Work with communications team to draft and distribute professional communications and announcements.
• Maintain membership, board, and stakeholder data; generate reports, mailing lists, and analytics.

Event Coordination

• Assist in planning board meetings, conferences, and member events, including registration, venue coordination, and materials.

Education and Experience

• Associate or bachelor's degree preferred in business administration, communications, or a related field or an equivalent combination of education and experience.
• 5+ years of progressively responsible administrative experience, with at least 2-3 years supporting C-level executives and/or a board of directors. Direct experience in a nonprofit, trade association, or credit union environment would be a strong preferred qualification.

Qualifications

• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational and project management abilities with keen attention to detail.
• Experience preparing board materials, minutes, and governance documentation.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency in Microsoft Office 365 and Adobe.
• Preferred: knowledge of nonprofit/association governance, basic financial and accounting knowledge, and experience with audits, compliance tracking, and records management.

Compensation & Benefits

Salaried position with a competitive benefits package including Health, HSA, Dental, Vision, and 401(k). Some overnight travel required.

Note: This job description is intended to provide a summary of the primary duties and responsibilities of the position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.